Medical Assistant

Stellar Care • Colorado Springs, CO

12d

About The Position

Stellar Care and Services is seeking a dedicated, detail-oriented Medical Assistant to support the health and medical compliance needs of adults with Intellectual and Developmental Disabilities (IDD). Under the supervision of the Agency Nurse, the Medical Assistant assists with developing, implementing, and reviewing medical protocols; audits medical records; coordinates medication management; and collaborates with program leadership and direct care staff to meet agency policies, regulatory requirements, and healthcare best practices.

This role supports the health, safety, and well-being of the individuals served and promotes quality, accountability, and person-centered care. The position is part-time, 24–28 hours per week, generally Monday through Thursday, with some flexibility in days and hours. Work takes place in Colorado Springs, with travel to agency sites, provider homes, program locations, and community locations as needed. Pay is $21.50 per hour.

Requirements

• High school diploma or GED.
• Current Medical Assistant certification or completion of an accredited Medical Assistant program.
• At least one year of experience in a healthcare, clinical, or medical office setting.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and comply with HIPAA requirements.
• Proficiency in Microsoft Office applications and electronic record systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaborate effectively with multidisciplinary teams.
• Valid driver's license, reliable transportation, and proof of insurance.

Nice To Haves

• Experience working with individuals with Intellectual and Developmental Disabilities (IDD).
• Experience with medication administration systems and medication auditing.
• Knowledge of state and regulatory requirements related to community-based services.
• Experience conducting quality assurance reviews or compliance audits.

Responsibilities

• Assist the Agency Nurse with developing, reviewing, updating, and implementing medical protocols, procedures, and training materials.
• Conduct routine audits of member medical records for accuracy, completeness, and compliance with agency, state, and regulatory requirements.
• Monitor medical documentation and identify items requiring corrective action or follow-up.
• Support quality assurance initiatives related to medication administration, health services, and medical documentation.
• Maintain confidential medical information in compliance with HIPAA and agency policies.
• Receive, inventory, document, and verify incoming medication deliveries.
• Coordinate medication distribution to Host Home Providers, Direct Support Professionals, and authorized personnel.
• Maintain medication tracking logs and ensure chain-of-custody procedures are followed.
• Assist the Agency Nurse in monitoring medication storage practices and compliance.
• Immediately report medication discrepancies, concerns, and potential compliance issues to the Agency Nurse.
• Collaborate with program staff, providers, and contractors to ensure medical requirements are met.
• Assist with communication about physician orders, medication changes, appointments, and healthcare follow-up.
• Support teams in complying with medical protocols and documentation requirements.
• Participate in interdisciplinary meetings as requested to address member health and compliance matters.
• Guide and support staff on medical documentation and healthcare-related procedures.
• Review physician orders, medication records, consent forms, treatment plans, and other health documentation for completeness and accuracy.
• Maintain medical records according to agency standards and applicable regulations.
• Track annual medical appointments, laboratory work, assessments, and other healthcare requirements.
• Prepare records for internal audits, licensing reviews, and quality assurance monitoring.
• Assist the Agency Nurse with staff training on medication administration, health documentation, medical protocols, and compliance requirements.
• Reinforce health and safety best practices and support medical-policy onboarding for new employees.
• Maintain organized paper and electronic medical filing systems.
• Accurately enter and update medical information in agency databases and electronic record systems.
• Track and follow up on medical compliance deadlines and corrective action items.
• Complete other duties assigned by the Agency Nurse or agency leadership.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED