Medical Assistant (Pre-Admission Testing)

Pioneers Medical Center•Meeker, CO

13d•Onsite

About The Position

This role is responsible for scheduling surgical procedures, coordinating operating room schedules, and obtaining all necessary patient documentation and clinical clearances. The Medical Assistant will communicate with external healthcare providers, coordinate preoperative testing, and prepare surgical charts. They will also assist the PAT RN with preoperative and postoperative tasks, manage patient records in the electronic medical record, and ensure timely patient care by coordinating with various departments and facilities. Maintaining HIPAA compliance, participating in quality improvement initiatives, and keeping accurate records are also key aspects of this position.

Requirements

High school diploma or equivalent required.
Proficiency with electronic medical records and scheduling software.
Maintain strict HIPAA compliance.
Adhere to all PMC policies, procedures, and Code of Conduct.
Demonstrate commitment to diversity, inclusion, and equitable patient care.

Nice To Haves

Current Medical Assistant certification preferred.
Experience in a medical office, surgical clinic, or hospital setting preferred.
Orthopedic or perioperative experience preferred.
Strong organizational and multitasking abilities.
Excellent customer service and communication skills.
Ability to work independently and as part of a multidisciplinary team.
Attention to detail and accuracy.
Demonstrate honesty, integrity, and professionalism.

Responsibilities

Schedule surgical procedures according to surgeon and facility scheduling guidelines.
Coordinate operating room schedules and maintain surgery calendars.
Obtain and track all required patient documentation and clinical clearances.
Communicate with primary care offices and specialty providers to request records and clearance documentation.
Coordinate preoperative testing appointments and ensure completion.
Prepare and organize surgical charts for provider and anesthesia review.
Maintain surgery tracking logs and status reports.
Assist the PAT RN with six-week preoperative phone call preparation and follow-up tasks.
Contact patients regarding outstanding paperwork or testing requirements.
Verify receipt of laboratory results, imaging studies, and consultation notes.
Upload and accurately document patient information within the electronic medical record.
Coordinate with clinic staff, operating room personnel, anesthesia, and outside facilities to facilitate timely patient care.
Identify incomplete records and notify appropriate personnel.
Assist with one-week preoperative communication by confirming patient information and supporting scheduling logistics.
Support postoperative follow-up processes as directed by the PAT RN.
Maintain HIPAA compliance and patient confidentiality.
Participate in quality improvement activities to reduce surgical delays and cancellations.
Maintain accurate departmental records and statistics.
Other duties as assigned.