Medical Assistant IVF Coordinator

First Fertility•Santa Monica, CA

9d•$31 - $36•Onsite

About The Position

Fertility & Surgical Associates of California (FSAC) is seeking a full-time MA IVF Coordinator (internally referred to as Clinical Coordinator) to support our Santa Monica and Encino offices. This role is crucial for ensuring patient cycles move smoothly from screening through outcome. The ideal candidate is a detail-driven multitasker who thrives in a fast-paced clinical team and is committed to accuracy in patient care. You will work closely with a team of 3 to 5 coordinators, medical assistants, and physicians.

Requirements

Minimum 3 years of experience in a medical office setting.
Certified Medical Assistant or equivalent experience preferred.
Current BLS/CPR certification.
Strong organizational skills with the ability to manage detailed cycle documentation and Excel-based tracking.
Excellent verbal and written communication skills and a professional, patient-first demeanor.
Comfort working in a small, highly collaborative team (3 to 5 coordinators) across two office locations.
Working knowledge of OSHA standards and HIPAA compliance.

Nice To Haves

BA/BS degree preferred.

Responsibilities

Coordinate patient care across TI, IUI, IVF, and ET/FET cycles, including appointments, procedures, and charting.
Obtain and document all pertinent patient cycle information, securing RN or physician approval of screening results and treatment eligibility.
Maintain accurate cycle records and spreadsheets, tracking data and preparing reports as requested.
Work closely with RN Coordinators, physicians, and medical assistants across both the Santa Monica and Encino offices.
Proactively follow up with patients by phone and email to gather information needed for their cycles.
Ensure proper handling and documentation of medications as ordered by physicians.
Assist physicians and nurses with direct patient care within your scope of practice, including escorting patients to exam and procedure rooms, preparing them for exams, and performing phlebotomy.
Clean and maintain exam rooms, treatment areas, and medical equipment, and keep accurate logs and records of procedures.
Build Medical Assistant workflows for the satellite offices and the Thousand Oaks practice, and support training and orientation for new hire staff.
Maintain patient safety, confidentiality, and HIPAA compliance across all interactions.