Medical Administrative Coordinator

AspenRidge Recovery LLC•Lakewood, CO

6d•$20 - $30•Onsite

About The Position

The Medical Administrative Coordinator is a full-time, on-site position responsible for managing both the medical and administrative coordination needs at our Lakewood clinic. This hybrid role ensures clinical and operational efficiency by supporting client flow, maintaining compliance, coordinating medical services, and helping the center function smoothly. This position requires an active Medical Assistant credential and strong organizational and interpersonal skills.

Requirements

Active Medical Assistant credential.
1+ year of experience in a medical or behavioral health administrative role.
QBHA credential or willingness to obtain it.
Strong organizational, interpersonal, and multitasking skills.
Familiarity with EHR and insurance platforms (e.g., VOBs, DED/OOP Max).
Clear, professional communication style and confidentiality mindset.
Ability to Commute: Lakewood, CO 80226 (Required)
Ability to Relocate: Lakewood, CO 80226: Relocate before starting work (Required)

Nice To Haves

CAT or CAS credential.
Experience working in behavioral health, medical, or addiction treatment settings preferred.
Familiarity with CARF standards preferred.

Responsibilities

Schedule patient medical appointments and maintain the appointment calendar.
Provide basic assistance to the medical team under the direction of the Nurse and NP.
Administer injectables (e.g., Vivitrol, Sublocade), if qualified.
Take vital signs and collect UA/lab samples.
Track and document lab results.
Support Outpatient Withdrawal Management (OWM) workflows.
Process medication prior authorizations and assist with medication distribution.
Follow up on medical documentation and ensure timely chart updates.
Provide a warm and professional reception for clients, visitors, and vendors.
Ensure consistent front desk coverage and client check-in/out.
Conduct client intakes and prepare welcome packages.
Give facility tours to new or prospective clients.
Maintain an organized and welcoming lobby and office environment.
Schedule intake appointments and coordinate with clinical and medical teams.
Send appointment reminders and confirm attendance.
Track attendance and maintain intake spreadsheets.
Collect and process client payments (credit, check) and update logs.
Reconcile and document insurance correspondence and EOBs.
Manage mail, packages, supplies, and office inventory.
Coordinate facility repairs and communicate with property management.
Support the environment of care (EOC) and safety protocols.
Conduct daily safety checks and coordinate emergency preparedness drills.
Assist with CARF and/or Joint Commission compliance documentation and readiness.
Maintain purchase logs and reconcile company card usage.
Interface with external vendors as needed.
Support Medicaid coordination and resource referrals.
Assist with client assessments and case management documentation.
Maintain a small caseload under clinical supervision.
Willingness to obtain QBHA certification is required.
If CAT/CAS is held, may be asked to facilitate group therapy sessions (3 hrs).
This role may evolve based on the needs of the program. Flexibility and willingness to adapt are essential.