Medical Administrative Coordinator

IVI America•East Palo Alto, CA

11h•Onsite

About The Position

IVIRMA North America network of state-of-the-art fertility practices in the United States, is currently seeking a Medical Administrative Coordinator to join our growing Palo Alto, CA practice! This is a full-time position Monday-Friday 8:30-4:30pm. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more.

Requirements

Minimum of two years’ experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas
Proficient computer skills (Microsoft Office).
Keyboard skills of 25 words required.

Nice To Haves

Prior experience in women’s healthcare
Knowledge of medical terminology
Experience with medical office software program(s) (EMR’s)
Associate Degree and/or CMA certification

Responsibilities

Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care.
Assists Nurses with completion of patient checklists.
Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient’s file.
Writes patient letters and letters of medical necessity.
Notarizes practice consents or documents as a complimentary service to the patients.
Covers Clinical Assistant and Patient Services duties as needed.
Initiates Prior Authorization with insurance companies for testing.
Triages patient inquiries & provides patients with high level of customer service.