Medical Administrative Assistant, CAPS

The University of Arizona•Tucson, AZ

1d•Onsite

About The Position

The University of Arizona, Campus Health Service (CHS) seeks a qualified candidate for the position of Medical Administrative Assistant. The Medical Administrative Assistant demands high levels of judgment and discretion, comfort, and sensitivity to a wide array of cultural and individual differences and lifestyles. The position requires consistent attendance, the ability to multitask despite frequent interruptions, an ability to remain calm under pressure, and a helpful demeanor; both in person and over the phone. In addition to reception and phone duties, frequent interfaces with computer systems is necessary. It involves a combination of clerical duties and basic medical intake procedures, interfacing with students (patients), parents, medical staff, pharmacies, and other counseling and medical providers. The CHS was the first fully accredited college health service in the nation and in the Princeton Review, the CHS has been ranked in the top 4% for Best Health Services for the past twelve years. The CHS is committed to positioning itself as an exceptional student health center by fostering an environment that encourages, supports, and celebrates all of our employees and the community we serve. It is a sundry organization of over 150 employees who are committed to improving the health and safety of college students. For more information on the CHS, please go to https://www.health.arizona.edu. Counseling & Psych Services (CAPS) is committed to supporting the mental health and wellbeing of all students by creating an environment of trust, respect, and openness. We are dedicated to honoring individual differences and experiences. We recognize that mental health is deeply impacted by experiences of marginalization and oppression and strive to work with our clients in a culturally informed and sensitive manner. At CAPS and CHS, we believe that cultural responsiveness requires continuous learning, both personally and as an organization, and we are committed to making CAPS a safe, affirming, and welcoming space for staff and for all University of Arizona students. Visa sponsorship is not available for this position.

Requirements

High school diploma or high school diploma equivalency is required.
Three years of relevant work experience, or equivalent combination of education and work experience.
Ability to navigate and be sensitive to a wide range of personal experiences, perspectives, and issues.
Exceptional face to face, telephonic and online communication skills.
Ability to remain calm under pressure, exude a helpful demeanor; and display a professional customer service orientation.
Ability to work collaboratively and effectively as a member of a team.
Comfort and familiarity with operating Windows based computer and multi-line telephone system; an ability to utilize an electronic scheduling system.
Proficient in Microsoft programs, including Word, Excel, and PowerPoint.
Knowledge of basic record keeping, standard office procedures, and skill operating current office equipment.
Ability to multi-task and manage information from multiple sources.
Ongoing First Aid and CPR certification.
Exceptional interpersonal skills.

Nice To Haves

Ambulatory health clinic experience, especially in a mental health clinic setting.
Two years of medical office experience; especially with adolescent or young populations.
Experience with electronic medical records.

Responsibilities

Provide a reliable, attentive, and professional support for a multi-disciplinary mental health staff.
Schedule appointments for counseling and psychiatry staff, both by phone and in person, utilizing an electronic scheduling system with multiple coding elements.
Receive a relay messages accurately from callers, providers, and phone message lines.
Assist students and other service users by answering questions and/or providing information based on a thorough knowledge of departmental policies and procedures.
Enter and retrieve relevant patient information, utilizing the electronic medical record; ensure accurate billing & daily deposits using a variety of accounts.
Confirm insurance coverage and enter coverage details into electronic medical record system.
Take accurate minutes at CAPS; type and disseminate these electronically, in a coherent and timely manner.
Work cooperatively as a team to ensure consistent coverage at the CAPS front desk in multiple locations.
Attend relevant meetings, as indicated.
Scan information into the medical record.
Assist with the monitoring and ordering of office supplies.
Additional duties as assigned.