Medicaid & IDEA Compliance Manager

Kuna Joint School District 3•Kuna, ID

1d•Hybrid

About The Position

The Medicaid and IDEA Compliance Manager is a classified district office support position responsible for organizing, tracking, and maintaining records related to the Individuals with Disabilities Education Act (IDEA) and school-based Medicaid reimbursement programs. This role ensures that student documentation meets strict federal, state, and local regulatory guidelines. The manager serves as a key administrative liaison between district staff, clinicians, and billing platforms to ensure timeline compliance and optimal, compliant reimbursement.

Requirements

Associate’s degree or equivalent post-secondary college credits/professional certification
Familiarity with general student data privacy rules (FERPA)
Understanding of special education and medical log documentation.
High technical proficiency in using database software, spreadsheet programs, and general data management platforms.
Exceptional attention to detail with the ability to identify missing data or formatting errors across vast sets of records.
Strong interpersonal skills to collaborate productively with various school nurses, psychologists, therapists, and administrative staff.

Nice To Haves

Two or more years of experience handling records in an educational, legal, or medical setting.
Experience specifically with school district billing or special education software is a strong plus.

Responsibilities

Monitor and track regulatory timelines for Individualized Education Programs (IEPs).
Ensure all completed special education files are accurately processed, uploaded, and organized within the district's compliance software.
Assist in gathering data for State reporting purposes.
Review and verify provider service logs (Speech, Occupational Therapy, Physical Therapy, Nursing, and Psychology) against IEP mandates for accuracy and complete documentation.
Input and submit compliant claims into the electronic school-based Medicaid billing system.
Conduct routine, proactive audits of service logs to verify correct billing codes, signatures, and credentials ahead of state reviews.
Act as the primary technical point of contact for the district's Medicaid billing platforms and external service vendors.
Provide troubleshooting assistance and workflow training to certified teachers and therapists regarding the use of compliance and billing software.
Send reminders and technical feedback to staff to resolve formatting errors or missing log entries before deadlines.