Medicaid Clerk

Marion School District•Marion, AR

1d•Onsite

About The Position

The Medicaid Clerk is responsible for coordinating and managing all aspects of school-based Medicaid billing, documentation, and compliance. This position ensures accurate submission of claims, maintains records of services provided, and serves as a liaison between the district and related service providers to support efficient service delivery and reimbursement processes.

Requirements

High school diploma or equivalent required
Proficiency in data entry, spreadsheets, and office software (e.g., Google Workspace or Microsoft Office)
Ability to manage multiple tasks and meet deadlines
Strong communication and interpersonal skills

Nice To Haves

associate’s degree or higher preferred
Experience with Medicaid billing, medical billing, or school-based Medicaid programs preferred
Knowledge of special education processes and related services preferred
Strong organizational skills and attention to detail

Responsibilities

Process and submit Medicaid billing claims for eligible special education services in a timely and accurate manner
Maintain detailed and organized records of services provided to ensure compliance with state and federal Medicaid requirements
Track and monitor services provided by related service providers (e.g., speech therapists, occupational therapists, physical therapists, etc.)
Communicate regularly with related service providers to verify service logs, documentation, and service delivery schedules
Review and reconcile invoices related to Medicaid services and ensure proper documentation is on file
Assist in maintaining provider credentials, service logs, and required documentation for Medicaid compliance
Monitor and follow up on denied or rejected claims and resolve discrepancies
Generate reports related to Medicaid billing, service delivery, and reimbursement as requested
Collaborate with district staff to ensure accurate student information and eligibility status
Support audits by organizing and providing required documentation
Maintain confidentiality of student records in accordance with FERPA and HIPAA guidelines
Perform other duties as assigned by the Special Education Director or designee