Media Coordinator

Zehnder Communications•New Orleans, LA

17h

About The Position

MEDIA COORDINATOR Do great work. Make a difference. Have fun. Earn a fair profit. That's Zehnder's mission, and we're inviting you to join us. Our advertising agency is seeking candidates for a Media Department Coordinator in our New Orleans office. If you'e looking to use your skills and be part of an exciting and rapidly evolving industry, please read more. About Zehnder: Zehnder is one of the largest full-service advertising agencies in the Southeast providing a wide range of services, including strategic marketing, public relations, media placement, creative, social media, interactive design, and programming. With offices in New Orleans, Baton Rouge, Nashville and Rosemary Beach, we've served clients in major markets throughout the country for more than 29 years. Our agency is comprised of seven departments, and we integrate each team's diverse skillsets to create amazing, multifaceted campaigns for our clients. And we are proud to be selected as a New Orleans CIty Business Best Place to Work frequently! Position Summary: The Media Coordinator serves as an important conduit between Media and Accounting departments and acts as a centralized contact for various media accounting responsibilities to ensure efficiencies. This process will require you to develop, monitor, and track schedules for the on-time delivery of various media type invoices. This position is an excellent introduction to the mechanics behind the world of advertising in multi-faceted media platforms. Reports to: Media Director and Media Supervisors

Requirements

High school diploma or equivalent required.
Computer proficiency is required, Mac experience preferred
Accuracy with numbers and data required.
MS Office proficiency most importantly Excel, Outlook and the Google suite of products
Ability to handle multiple tasks and client requirements
Requires basic accounting, strong and accurate data entry skills, and familiarity with general invoice procedures
Strong mathematical abilities required
Must demonstrate accuracy and thoroughness with excellent detail and organizational skills
A self-starter who is curious and has a strong desire to make a positive impact on the agency and our clients' business
Ability to maintain composure and professionalism while managing deadlines, organizing and multi-tasking a variety of details in ever-changing situations and have a diplomatic and problem-solving attitude
Exceptional interpersonal and communication skills (written and verbal) combined with a healthy sense of humor
Demonstrates energy, enthusiasm, and a dedication to learning
Ready and willing to help with a variety of tasks
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write business correspondence
Must be able to spend long hours at computer screens, and corresponding via email and instant messaging (chat)
Be organized and meet deadlines
Be professional, patient, and positive
Be a team player and flexible
Be communicative and resourceful
Be courteous and kind

Nice To Haves

Bachelors Degree in business, accounting or similar discipline preferred.

Responsibilities

Master the billing process and use the tools the media team builds to complete the job of reconciling print, digital, out of the home, radio, broadcast, and digital media invoices
Work with the Accounting Department to reconcile billing discrepancies and communicate monthly media billing reports such as pre-bill credit documents
Maintain accurate and updated monthly media billing binders for all clients
Maintain print tearsheet and other media proof-of-performance files (including outdoor billboard photos for all outdoor placements)
Create and maintain an accurate filing system for all media clients
Receive, organize, enter and match station/vendor affidavits and publication tearsheets work with contacts to gather affidavits/tear sheets not received in a timely fashion
Contact media vendors for missing invoices each month and reconcile media vendor invoices within the deadline
Full knowledge of client estimate and reconciliation invoicing process
Clear communication with internal departments, including timely follow-ups where necessary
Provide support to fellow media staff as necessary
Issue updated internal status reports to the billing supervisor
Alert media supervisor of any workflow issues in a timely manner
Input all approved & final invoices into Strata for payment
Properly utilize Workamajig for timekeeping, project tracking, and deadlines