Materials Specialist

Heven AeroTech•Winchester, VA

1d•Onsite

About The Position

The Materials Specialist is a critical operational role within Heven AeroTech’s Logistics Department, responsible for the accurate and timely management of materials, components, and supplies that support production, assembly, and program delivery. Reporting directly to the Director of Logistics, this individual will coordinate the end-to-end materials lifecycle—from procurement support and receiving through inventory control, kitting, and issuance to manufacturing and engineering teams. This role is ideal for a detail-oriented, proactive professional who takes ownership of their work (hungry), collaborates effectively across teams (humble), and exercises sound judgment in managing materials in a regulated environment (smart). The ideal candidate brings hands-on experience with aerospace or defense supply chains and a strong commitment to maintaining material integrity and traceability.

Requirements

Associate’s degree or equivalent combination of education and relevant materials/logistics experience
Minimum 2 years of experience in materials, warehouse, or supply chain (aerospace, defense, or advanced manufacturing preferred)
Proficiency with ERP/MRP systems (e.g., SAP, Oracle, NetSuite, IFS) and Microsoft Office Suite
Experience with serialized and lot-controlled parts and traceability documentation
Ability to read and interpret engineering drawings, BOMs, and purchase orders
Working knowledge of ITAR/EAR export compliance requirements
Forklift certification or ability to obtain within 30 days of hire
Strong attention to detail, organizational skills, and ability to manage multiple priorities

Nice To Haves

Bachelor’s degree in Supply Chain, Business, or related field
Experience supporting AS9100-certified or FAA-regulated environments
APICS CPIM or similar certification
Familiarity with UAS, propulsion systems, or avionics components
Experience with Lean/5S practices

Responsibilities

Maintain accurate inventory records in ERP/MRP systems, ensuring real-time visibility of stock levels, locations, and status
Conduct cycle counts, physical inventories, and reconciliation activities to ensure data integrity
Identify, investigate, and escalate discrepancies, shortages, or excess inventory conditions
Manage shelf-life, serialized, and lot-controlled materials in accordance with quality and regulatory requirements
Process inbound shipments by verifying quantities, part numbers, and documentation against purchase orders
Coordinate with Quality Assurance on incoming inspection and properly segregate non-conforming materials
Accurately log receiving transactions and maintain associated records (packing lists, certifications, COCs)
Pick, kit, and stage materials for production work orders, ensuring accuracy and on-time delivery
Collaborate with Manufacturing and Program teams to anticipate and meet material needs
Return unused or surplus materials to stock and process system transactions accordingly
Prepare outbound shipments, including packaging, labeling, documentation, and carrier coordination
Ensure compliance with ITAR/EAR export control requirements
Maintain accurate shipping records and communicate status updates to stakeholders
Support procurement activities by communicating requirements, lead times, and delivery status
Assist in resolving supplier issues, discrepancy reports (DRs), and return-to-vendor (RTV) actions
Adhere to AS9100, FAA, and internal Quality Management System (QMS) requirements
Maintain a clean, organized, and FOD-free workspace
Proactively identify opportunities to improve materials flow, reduce waste, and enhance efficiency