Materials Management Specialist III

Carilion Clinic•Roanoke, VA

1d•Onsite

About The Position

The Materials Management Specialist III leads advanced supply chain functions, manages procurement and inventory systems, and supports reporting and process improvements. The Materials Management Specialist III Coordinates, administers, implements and assists in the development of the supply support system which operates efficiently and meets the needs of the patient and the site/organization Materials Management Department. Acts as Buyer for non-contract items and services, which may require clinical knowledge. May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems. Designs, runs, reviews and maintains reports for problem resolutions. May act as a lead. Performs/acts as a Buyer and coordinates pricing & selection of non-contract items and services with vendors as directed. Supports and helps to maintain new Vendor Access policies. In backorder situations finds acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills. Assures that assigned area purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, guidelines for purchase authorization and requirements for consistent coding and nomenclature. Meets assigned department and Materials Management budgetary goals and department performance indicators or statistics. Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of system MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages. Assists with PPI (Physician Preference Items) purchasing, inventory management and audit management. Consults with fiscal departments to assure proper coding of revenue items and makes recommendations to the materials management manager of revenue. Makes revenue recommendations relative to the Charge Master as directed. Coordinates and returns all nonstock and stock supplies and equipment for return to manufacturers or distributors for credit and/or repair. Coordinates with other departments closely on these returns. Serves as a contact and communicates with other health care facilities, as well as with sales reps and other stakeholders outside Carilion, to share information concerning availability of supplies/equipment, new products, and standardization of product lines. Responsible for developing procedures and recommending policy relating to the addition of new product lines to the automatic replenishment process. Responsible for training and execution related to these product lines and other lines assigned. May function as a project team lead for new projects, responsible for documentation of milestones and total project execution. Acts as an advocate for team cohesion and cooperation. Supports the MM Manager and Director in the execution of daily department priorities. Supports fellow Specialists to help drive performance in their areas, supporting overall team and department performance. May function as a team lead.

Requirements

High School Diploma or equivalent required. 1 year of experience can be accepted in lieu of education.
Minimum of 2 years of healthcare materials management or inventory experience.
Excellent communication skills.
Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing.
Familiarity with automated procurement and inventory control systems.
Ability to act independently with minimum supervision.
Ability to work with others in a team setting.
Ability to meet deadlines within short time frames.
Ability to perform repetitive tasks for long periods of time.
Ability to perform in a continually changing environment.

Responsibilities

Leads advanced supply chain functions
Manages procurement and inventory systems
Supports reporting and process improvements
Coordinates, administers, implements and assists in the development of the supply support system
Acts as Buyer for non-contract items and services
May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems
Designs, runs, reviews and maintains reports for problem resolutions
May act as a lead
Performs/acts as a Buyer and coordinates pricing & selection of non-contract items and services with vendors
Supports and helps to maintain new Vendor Access policies
Finds acceptable clinical substitutions in backorder situations and communicates with stakeholders
Assures that assigned area purchases are in compliance with policies and procedures
Meets assigned department and Materials Management budgetary goals and department performance indicators
Exercises various cost controls over stock item inventories, consigned and non-consigned
Assists with PPI (Physician Preference Items) purchasing, inventory management and audit management
Consults with fiscal departments to assure proper coding of revenue items
Makes revenue recommendations relative to the Charge Master
Coordinates and returns all nonstock and stock supplies and equipment for return to manufacturers or distributors for credit and/or repair
Serves as a contact and communicates with other health care facilities, sales reps and other stakeholders outside Carilion
Responsible for developing procedures and recommending policy relating to the addition of new product lines to the automatic replenishment process
Responsible for training and execution related to these product lines and other lines assigned
May function as a project team lead for new projects
Acts as an advocate for team cohesion and cooperation
Supports the MM Manager and Director in the execution of daily department priorities
Supports fellow Specialists to help drive performance in their areas
May function as a team lead