Materials Management Coordinator - Advocate Lutheran General Hospital

American Addiction Centers • Park Ridge, IL

1d • $21 - $31 • Onsite

About The Position

Coordinates the inventory management system and processes for assigned clinical locations, ie., Radiology, Emergency Dept. 8)Plays a key role in the development, expansion, and refinement of the materials management processes and systems. 1)Orders supplies by preparing purchase orders or supply requisitions and monitors these transactions to completion. 2)Receives and stores supplies. 3)Coordinates the identification and design of appropriate storage and dispensing locations to optimize availability of supplies and avoid excess on hand inventory. 4)Replenishes point of use supply locations on a routine basis using a par level system. 5)Monitors and analyzes supply usage to determine appropriate on hand quantities. 6)Coordinates product trials and evaluations. 7)Acts as the primary user and resource super user for the automated inventory control system. Generates reports and performs analysis using the automated inventory system. Trains other associates to use the automated inventory system. Communicates with customers, suppliers, buyers, and other stakeholders to build and maintain effective processes and working relationships 1)Provides timely and accurate Information to customers regarding the availability of supply items, problems in obtaining items, substitutes available, estimated arrival dates of items ordered. 2)Obtains input from customers regarding their needs and how to meet them. 3)Serves as a liaison with MSU to identify and obtain supplies which MSU carries, and to determine how MSU supply replenishment systems operate in assigned areas. 4)Communicates with Supply Chain Procurement Department to assure the timely and accurate placement of purchase orders and receipt of supplies. 5)Communicates with vendors to obtain supplies in a timely and reliable manner and obtains information on new product offerings, pricing, and delivery mechanisms. Coordinates meetings with vendors and managers. Assures the availability of the appropriate types and quantities of supplies to assure the clinical needs of patients are met. 1)Develops and maintains a working knowledge of how the availability of supplies impacts clinical quality. 2)Works with clinical staff and physician to identify products that meet the changing clinical needs of assigned Services. Identifies product and process changes which will improve operational effectiveness and reduce cost. 1)Provides product cost and performance data to physicians and managers to support selection of products that meet quality standards while reducing cost as needed 2)Identifies materials management process changes to improve operational efficiency and reduce cost. 3)Participates in operations improvement initiatives aimed at improving materials management processes and reducing materials cost. Provides support in conducting financial analyses, charge/cost audits, and charge description master updates as needed. 1)Conducts charge audits and corrects errors as assigned. 2)Provides support in updating the charge description masters as necessary. 3)Provides assistance in maintaining the cost accounting system by gathering cost data and performing basic analyses. 4)Gathers, compiles, and analyzes financial data as needed to support clinical management. Conducts and assists in special projects 1)Assists in moving equipment, furniture, etc., in assigned areas. 2)Notifies other support areas of service needs such as Environmental Services, movers, Telecommunications, Information Systems, Facilities Maintenance, etc. 3)Collects data, completes documentation, perform basic analyses and clerical functions as needed to support management. 4)Performs other duties and projects as assigned.

Requirements

• Two-three years experience in health care environment.
• Associates degree or equivalent in business, health care or related field.
• Healthcare and/or inventory management experience may be substituted for formal education.
• Some inventory control, purchasing and distribution experience.
• Effective communication and interpersonal skills.
• Basic computer skills such as spreadsheets and word processing.
• Ability to lift and move film and other heavy supplies safely.
• Flexibility to work effectively within a changing patient care environment.
• Ability to lift up to 35 pounds without assistance.

Responsibilities

• Coordinates the inventory management system and processes for assigned clinical locations
• Plays a key role in the development, expansion, and refinement of the materials management processes and systems
• Orders supplies by preparing purchase orders or supply requisitions and monitors these transactions to completion
• Receives and stores supplies
• Coordinates the identification and design of appropriate storage and dispensing locations to optimize availability of supplies and avoid excess on hand inventory
• Replenishes point of use supply locations on a routine basis using a par level system
• Monitors and analyzes supply usage to determine appropriate on hand quantities
• Coordinates product trials and evaluations
• Acts as the primary user and resource super user for the automated inventory control system
• Generates reports and performs analysis using the automated inventory system
• Trains other associates to use the automated inventory system
• Provides timely and accurate Information to customers regarding the availability of supply items, problems in obtaining items, substitutes available, estimated arrival dates of items ordered
• Obtains input from customers regarding their needs and how to meet them
• Serves as a liaison with MSU to identify and obtain supplies which MSU carries, and to determine how MSU supply replenishment systems operate in assigned areas
• Communicates with Supply Chain Procurement Department to assure the timely and accurate placement of purchase orders and receipt of supplies
• Communicates with vendors to obtain supplies in a timely and reliable manner and obtains information on new product offerings, pricing, and delivery mechanisms
• Coordinates meetings with vendors and managers
• Develops and maintains a working knowledge of how the availability of supplies impacts clinical quality
• Works with clinical staff and physician to identify products that meet the changing clinical needs of assigned Services
• Identifies product and process changes which will improve operational effectiveness and reduce cost
• Provides product cost and performance data to physicians and managers to support selection of products that meet quality standards while reducing cost as needed
• Identifies materials management process changes to improve operational efficiency and reduce cost
• Participates in operations improvement initiatives aimed at improving materials management processes and reducing materials cost
• Conducts charge audits and corrects errors as assigned
• Provides support in updating the charge description masters as necessary
• Provides assistance in maintaining the cost accounting system by gathering cost data and performing basic analyses
• Gathers, compiles, and analyzes financial data as needed to support clinical management
• Assists in moving equipment, furniture, etc., in assigned areas
• Notifies other support areas of service needs such as Environmental Services, movers, Telecommunications, Information Systems, Facilities Maintenance, etc.
• Collects data, completes documentation, perform basic analyses and clerical functions as needed to support management
• Performs other duties and projects as assigned

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree