Materials Management Coordinator / Plant Operations

Outpatient Services East•Birmingham, AL

3d•Onsite

About The Position

The Materials Management Coordinator will be responsible for coordinating and monitoring facility infrastructure and utility systems, including air conditioning and HVAC systems, steam systems, boilers, medical oxygen systems, and instrumentation and procedure equipment. This role involves coordinating preventative maintenance schedules, identifying and communicating facility issues, and assisting in maintaining operational readiness of equipment and systems. Additionally, the coordinator will serve as the primary point of contact for maintenance-related activities, coordinating repair requests and work orders with internal staff and external service providers, and working closely with vendors to ensure timely completion of maintenance projects. The position also entails overseeing supply ordering for all departments, maintaining inventory levels, processing purchase orders, receiving shipments, resolving discrepancies, researching vendors, and compiling purchasing and inventory data. Inventory control and supply distribution, including maintaining organized storage areas, tracking implant inventory, distributing supplies, conducting inventory counts, and monitoring for shortages, are key functions. Equipment management, including coordinating repairs, troubleshooting concerns, evaluating replacement needs, and coordinating procurement, is also part of the role. Staff support and communication involve responding to supply requests, addressing concerns, collaborating with staff and physicians, and communicating effectively regarding supply and equipment status. Finally, the role requires maintaining compliance with regulatory requirements, facility policies, and accreditation standards, and supporting readiness for regulatory inspections.

Requirements

Minimum 1 year of experience in materials management, perioperative services, or ambulatory surgery center operations preferred
Prior operating room experience preferred
Knowledge of surgical supplies, implants, inventory systems, and purchasing processes
Understanding of sterile processing and OR workflow
Strong organizational and inventory management skills
Ability to analyze pricing and purchasing trends
Excellent communication and problem- solving skills
Computer proficiency including inventory and purchasing
Ability to prioritize multiple responsibilities in a fast-paced surgical environment
Ability to stand and walk for extended periods
Ability to lift and move supply boxes/equipment as needed
Ability to bend, reach, push, and pull or lift up to 100 pounds
Ability to work in clinical and storage environments

Responsibilities

Coordinate and monitor facility infrastructure and utility systems including: Air Conditioning and HVAC systems, Steams Systems, Boilers, Medical Oxygen systems, Instrumentation and Procedure Equipment
Coordinate preventative maintenance schedules and follow-up activities
Identify and communicate facility issues requiring corrective action
Assist in maintaining operational readiness of equipment and systems
Serve as the primary point of contact for maintenance-related activities.
Coordinate repair requests and work orders with internal staff and external service providers
Work closely with Lillibridge and other contracted vendors to ensure timely completion of maintenance projects and repairs.
Track maintenance activities and maintain documentation of completed work.
Coordinate and oversee supply ordering for all departments throughout the facility
Maintain appropriate inventory levels for routine supplies, specialty items, implants, and physician preference items
Establish, monitor, and adjust par levels based on case volume, utilization trends, and operational needs
Prepare and process purchase orders accurately and timely
Receive incoming shipments and verify packing slips against purchase orders and delivered items
Resolve discrepancies involving orders, backorders, damaged goods, or invoicing issues
Research vendors and pricing to obtain quality products at the most cost-effective pricing
Compile purchasing and inventory data and accurately enter in computer systems
Maintain organized storage areas and ensure inventory is properly rotated and secured
Track and manage implant inventory, expiration dates, lot numbers, and required documentation
Distribute supplies throughout the facility to ensure departments remain stocked and operational
Conduct routine inventory counts and audits
Monitor for shortages and proactively replenish critical supplies
Assist with annual inventory and inventory reconciliation
Coordinate equipment repairs and maintenance with vendors/service providers
Troubleshoot equipment concerns and initiate repair requests
Evaluate equipment replacement/repair needs
Coordinate procurement of new equipment and ensure proper documentation and setup
Track preventative maintenance and service records
Respond to staff supply requests in a timely manner
Address concerns or complaints related to supplies or equipment
Collaborate with staff and physicians to identify supply and equipment needs
Communicate effectively with departments regarding backorders, substitutions, or delays.
Support process improvement initiatives related to supply utilization and cost containment
Maintain records related to implants, equipment, and purchasing in accordance with regulatory requirements
Ensure compliance with facility policies and accreditation standards
Support readiness for regulatory inspections