Materials Inventory Coordinator II - Surgical Materials Distribution - Wilmington

Christiana Care Health Services • Wilmington, DE

3d • Onsite

About The Position

ChristianaCare is looking for a full-time Materials Inventory Coordinator II to support the Clinical Supply Chain Manager and Perioperative Materials Supervisor. This role is crucial in ensuring efficient and cost-effective provision of Periop Materials to CCHS surgical areas. The coordinator will also support product standardization initiatives to reduce costs, manage inventory reports and spreadsheets, and oversee stock and non-stock supplies. Additionally, this position will assist in managing non-stock clerks across various OR locations and ancillary sites, balancing OR needs with par level management for cost-effective supply chain operations.

Requirements

• High School Graduate, Associate’s Degree preferred
• Two years of experience in Material Distribution
• Two years’ experience in Perioperative Logistics
• Demonstrates ability to use Material Management Information System(s) and Surgical Computer Systems.
• Skilled in oral and written communications as well as delegation of work assignments for Surgical Materials Distribution staff.
• Ability to interact in a professional manner with physicians, department heads, nurse managers, supervisors, and all other customers.
• Excellent typing and computer skills to include all Microsoft Office applications.

Nice To Haves

• Supervisory experience preferred.

Responsibilities

• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor in planning new policies and procedures.
• Indirectly coordinates all daily activities in Surgical Materials Distribution.
• Coordinates & implements surgical inventory system/process changes to maximize effective management of inventory control, replenishment, distribution, and stock reduction.
• Ensures that all Surgical Materials staff are well-trained in new technologies that are implemented.
• Performs statistical analysis on stock usage, inventory turns and cost implications.
• Serves as Surgical Materials Distribution point person for product quality and utilization concerns.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor by meeting with vendors, physicians, and CCHS clinicians to identify areas of opportunity for product standardization and inventory reduction.
• Performs statistical analyses on products or product lines to help determine the most realistic and cost-effective manufacturer/vendor partners.
• Monitors, analyzes, and audits data on stock levels, accuracy of service delivered, staff productivity and overtime to effectively improve processes.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor in preparation of annual budgets for operations and capital.
• Assists in the follow-up on all documentation and procedures necessary for JCAHO and federal, state, and local agencies.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor with preparation of evaluations and counseling of staff as needed.
• Works closely with Materiels Clerks and vendors to ensure timely availability of all inventory items used in multiple O.R.’s.
• Works closely with purchasing and vendors to insure timely purchase and receipt of all non-stock O.R. items.
• Works with purchasing to procure replacement stock and non-stock products to meet the changing needs of the O.R.
• Assists OR Patient Care Coordinators in developing par levels for specialty areas.
• Develop action plans for implementation of OR inventory relocations.
• Routinely reviews par levels for stock and non-stock supplies in the OSG and O.R. par locations.
• Assists Surgical Materiels Clerks in follow-up on all supply shortages.
• Acts to ensure timely availability of all items for the O.R.
• Responsible for receipt of all non-stock items.
• Examines product for quality, quantity, and exactness to original purchase order.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor with documentation and follow-up, including removal and acquisition, of effected product(s) on all surgical recalls.
• Records findings in recall software database.
• Works with Food and Drug Administration to make sure that recalls are kept up to date and accurately filed.
• Assists Perioperative Materials Supervisor with planning and implementing system-wide product conversions.
• Assists Perioperative Materials Supervisor with system-wide Obsolete Inventory Reduction Initiative.
• Prints and reviews product labels for shelf/bin locations in both OSG locations.
• Maintains and supports handheld computers used for daily inventory purposes.
• Provides daily reports to ensure system and inventory integrity.
• Updates par forms and requisitions as needed.
• Ensures that the updated par areas are provided with new labels, alphabetical listing and maintains emergency batches.
• Demonstrates compliance with Christiana Care Health Services and departmental policies and procedures and mandatory education requirements including but not limited to safety, infection control, attendance and dress code.
• Researches causes of supply deficiencies and helps to resolve internal or external circumstances that are creating these shortages.
• Communicates all supply shortage problems to the appropriate O.R. Staff and to the Surgical Supply Chain Manager.
• Travels to both Wilmington and Christiana OR’s maintaining contact with Non-Stock Clerks in both locations.
• Works with Patient Care Coordinators in the effective management of new products during efficacy trials.
• Perform other duties as assigned when needed by management.

Benefits

• Full Medical, Dental, Vision, Life Insurance, etc.
• 403(b)
• Generous paid time off
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!
• health insurance
• paid time off
• retirement
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED