Materials Coordinator-Ambulatory Surgery Center

Atlas Healthcare Partners•Greenville, SC

About The Position

This position is responsible for procuring and maintaining adequate levels of anesthesia, routine and specialty supplies and equipment for surgical procedures. Handles the surgery center’s needs for all surgeries and procedures scheduled.

Requirements

Business, math and communication skills, knowledge and abilities as normally evidenced by a high school diploma and 2-5 years of relevant work experience.
Excellent communication and organizational skills.
Proficient with commonly used office software and have the ability to learn and adapt quickly to new software.

Nice To Haves

One year of medical/clinical/clerical experience; preferably in a hospital, ambulatory surgery center, or prior experience in customer service.
Knowledge of medical terminology.
Experience in a surgery area, materials management, or related area.
Additional related education such as an associate or bachelor’s degree.

Responsibilities

Coordinates procurement of routine and specialty supplies and equipment for surgical procedures.
Handles the department's needs for all surgeries and procedures scheduled.
Receives requests for special equipment and/or supplies from the department managers and procures them for the correct patient, procedure, date, and time.
Works with department managers and vendors to identify any supply or equipment conflicts.
Maintains daily electronic billing of supply/implant entries and assures entries are processed and priced accurately.
Reviews costs and supports medical and implant supply procurement for requested surgeries or procedures.
Promotes and monitors cost containment.
Compares and contrasts supplies and instrumentation for substitution and availability.
Reviews delivery receipts for ordered supplies and equipment and verifies cost, quantity, etc. prior to payment.
Works with billing and auditing staff to ensure that equipment/supplies are billed to the correct patient.
Coordinates with Atlas supply chain team and inventory management system to reduce freeform purchase orders.
Maintains a capital equipment inventory file/implant log and coordinate preventative maintenance schedules.
Vets new equipment/instrumentation.
Maintains inventory count sheets and par levels for all supply locations.
Assists with maintenance of preference cards by working with Director of Nursing, and Operating Room Manager to ensure physician preference cards are accurate and utilized.
Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.
Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.