Materials Coordinator
UVA Health Northern Virginia & Culpeper•Manassas, VA
•Onsite
About The Position
The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure. Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned.
Requirements
- High School Diploma or GED required.
- 3 - 5 years of relevant experience required.
- Ability to work in a stressful and fast paced environment resulting from unit demands.
- Ability to learn inventory control software system and basic computer skills.
- PowerPoint, Microsoft Word, Excel, Team oriented with good communication skills.
- Ability to clearly communicate verbally and in written form.
- Constant standing, frequently walking, and bending/stooping.
- Proficient communicative, auditory, and visual skills.
- Attention to detail and ability to write legibly.
- Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.
Nice To Haves
- Previous healthcare experience preferred.
- Knowledge/experience in using pallet jack, dock board and hand trucks.
Responsibilities
- Maintains and stocks assigned supply locations.
- Processes departmental requisitions electronically.
- Receives, processes returns, and maintains par levels.
- Replenishments code carts.
- Maintains supply database to reflect items additions/deletions and par level adjustments.
- Ensures organization and cleanliness within inventory supply rooms.
- Maintains all required competencies.
- Performs other Materials Management functions as requested by the Supervisor.
- Maintains annual safety and infection control in-services in addition to educational hours to meet requirements.
- Interacts with external and internal customers in a positive and diplomatic manner.
- Possesses good verbal and written communication skills.
- Provides excellent customer service relating to supply chain functions and any special customer inquiries.
- Acts as a liaison to all departments which require the services of Supply Chain Operations.
- Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
- Conducts product research and sourcing.
- Handles vendor backorders, product returns and recalls, and communicates product information and changes.
- Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.
- Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
- Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
- Ensures accurate management of product inventory for the facility.
- Counts and replenishes inventory using available technology.
- Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
- Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
- Receives all incoming freight from UPS, FedEx, and other common carriers.
- Prepares and ships outgoing freight.
- Uses computer systems, including handhelds, within Supply Chain Operations.
- The incumbent may be asked to perform additional duties as assigned.
Benefits
- May require the use of safety equipment, such as HEPA mask, for infection prevention
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
