Materials Coordinator

Window World - Twin Ports Region•Duluth, MN

4d•$17 - $19•Onsite

About The Position

Window World Twin Ports Region is looking for a dependable, highly organized Materials Coordinator to help keep our installation operation running smoothly. The primary responsibility of this position is to ensure that everything needed for an installation is present, correct, organized, and ready before the installer arrives. While the specific products and materials required for a job will be provided, the Materials Coordinator will be responsible for ordering, tracking, receiving, accounting for, and preparing all items on the list. This is an entry-level position with no prior experience in the window, door, or construction industry required, as training will be provided. The company is seeking an individual who is naturally organized, detail-oriented, a good communicator, a thorough note-taker, and capable of managing multiple tasks simultaneously.

Requirements

Exceptional attention to detail
Highly organized
Ability to keep track of multiple jobs, orders, and deadlines simultaneously
Strong time-management and prioritization skills
Clear and consistent communication
Ability to take good notes and keep accurate records
Comfortable with and able to establish processes, lists, and checklists
Follows up on outstanding items
Notices when something is missing or doesn't match
Willing to ask questions rather than guess
Dependable and takes ownership of responsibilities
Comfortable using computers and learning new systems
Ability to work independently once trained
Comfortable performing the physical aspects of receiving, organizing, and moving job materials
Valid driver's license and acceptable driving record

Nice To Haves

Previous experience with inventory, shipping and receiving, warehouse operations, purchasing, or construction materials

Responsibilities

Order windows and doors according to the information and specifications provided for each job.
Order additional job materials from provided material lists, including lumber, trim pieces, coil, caulk, insulation, fasteners, and other installation supplies.
Track orders and expected delivery dates to ensure materials arrive when needed.
Receive and unload trucks delivering windows, doors, and other supplies.
Verify incoming products and materials against orders to make sure everything has arrived, is correct, and passes quality assurance checks.
Identify and communicate missing, damaged, incorrect, or backordered products.
Pick up job materials from local suppliers and vendors as needed.
Deliver materials to and pick up completed materials from our painter/stainer.
Organize and stage windows, doors, and other materials in designated bays for upcoming installations.
Review upcoming jobs and verify that everything on the provided material list is physically on site and ready before installation.
Maintain accurate notes regarding orders, deliveries, backorders, missing items, and job readiness.
Communicate with the Production and Installation teams regarding the status of materials for upcoming jobs.
Maintain appropriate inventory levels of commonly stocked installation products and supplies.
Reorder standard stock products as needed.
Keep warehouse, storage, and staging areas clean and organized.