Material Source Manager, Coordination & Distribution

Art Institute of Chicago•Chicago, IL

1d•$25 - $29•Onsite

About The Position

Supervise the daily operations of the Material Source department storefronts by hiring and managing student employees, coordinating deliveries and restocking, and assisting in maintaining an accurate inventory of Material Source storefronts and storage spaces.

Requirements

Minimum High school diploma or GED equivalent required.
Excellent communication, organizational skills and customer service
Valid driver's license, ability to drive required
Computing skills such as Word, Excel, and using databases
Familiarity with a variety of art making and construction materials

Nice To Haves

1–2 years of relevant experience in a visual arts studio, university art department or similar environment preferred

Responsibilities

Hires, trains, supervises and provides leadership for student employees working in Material Source in coordination with the Assistant Director. Submit work authorizations and approve timesheets.
Coordinates student worker schedule to maintain regular hours for all Material Source storefronts.
Reconciles Point of Sale (POS) transactions by running daily reports and investigating any discrepancies. Provides additional corrective training to students as needed.
Places orders for materials throughout the semester in coordination with the Material Source team. Reconciles payments in the school’s expense management software and inventories all orders using the POS software.
Manages logistics of ordering, receiving and distributing bulk materials to and from campus. Coordinates with vendors, truck drivers, contractors and IRFM staff to ensure materials are received, restocked and moved safely using proper personal protective and material handling equipment.
Collaborates with partner departments such as Instructional Fabrication to ensure materials are stocked and delivered without disruption to operations.
Assists Manager of Inventory & Administration with distribution of stock to storefronts.
In coordination with Assistant Director, maintain consistent branding for Material Source website, storefronts, promotional materials and signage.
Ensures storefronts are neatly maintained, items are properly packaged, labelled, fully stocked and ready for customers.