Marketing Specialist

Sage Dental • Boca Raton, FL

25d

About The Position

Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care. Overview Sage Dental is looking for a Marketing Specialist to support the daily operations of the Marketing Department by managing communications, coordinating complex projects, ensuring accurate and timely execution of marketing requests, and playing a key role in supporting new practice set-ups. This position is ideal for a highly organized, proactive professional with strong project management and communication skills who can navigate a fast-paced, multi-location healthcare environment. Critical thinking, attention to detail, and the ability to collaborate across departments are essential.

Requirements

• Organization Ability to manage multiple projects, deadlines, and requests in a high-volume environment.
• Strong prioritization and process management skills.
• Project Management Experience coordinating complex workflows involving multiple stakeholders.
• Ability to translate requests into actionable steps and maintain momentum across projects.
• Communication Exceptional written and verbal communication skills.
• Comfortable working with cross-functional teams and translating information between departments.
• Critical Thinking Ability to assess challenges, anticipate needs, and provide effective solutions.
• Strong decision-making abilities with a focus on efficiency and accuracy.
• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
• 5–8 years of experience in a marketing, communications, or marketing operations role.
• Strong editorial, proofreading, and organizational skills.

Nice To Haves

• Experience in healthcare, multi-location retail, or service industries is a plus.
• Proficiency with project management tools, CRM or ticketing systems, and Microsoft Office.

Responsibilities

• Marketing Communications Draft, edit, and support distribution of internal and external marketing communications.
• Maintain consistent brand voice and ensure all content aligns with organizational standards.
• Support communication flow between marketing, operations, and clinical teams.
• Marketing Inbox & Request Management Serve as the primary point of contact for the marketing inbox, triaging and responding to requests in a timely manner.
• Evaluate requests for clarity, scope, and required resources; escalate as needed.
• Track request volume, workflow status, and turnaround times.
• Project Management Coordinate marketing projects from initiation through completion, ensuring deadlines are met.
• Maintain project timelines, deliverables, and communication logs.
• Collaborate with cross-functional teams, vendors, and internal stakeholders to support campaign execution and operational initiatives.
• New Practice Set-Up Partner with operations and field teams to coordinate marketing needs for new practice openings or acquisitions.
• Support signage, collateral preparation, digital listings, marketing materials, and local marketing execution.
• Ensure all assets and communications are aligned with brand standards and ready for launch.
• Phone Line Testing Conduct routine phone line testing to verify call routing, messaging accuracy, and patient experience consistency.
• Document findings and coordinate corrections with other departments as needed.
• Community Marketing Support local office and community-level marketing initiatives, including events, partnerships, networking efforts, referral programs, and brand visibility activities.
• Proofing & Audit Support Review marketing materials for accuracy, clarity, formatting, and brand consistency.
• Assist with periodic audits of marketing content, digital listings, and practice profiles to ensure accuracy and compliance.

Benefits

• What Sage Offers Be part of a purpose-driven organization transforming dental care.
• Collaborate with a passionate, innovative team.
• Access to cutting-edge technology and professional development resources.
• Competitive compensation and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level