Marketing Proposal Specialist II

AECOM•Dallas, TX

2d•Hybrid

About The Position

Join our West Specialist Team as a Marketing Proposal Specialist II, where you’ll lead pursuits for our Advisory Business Line and will play a critical role in winning work that shapes communities across the region. This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Austin, TX. As a mid-level proposal professional, you will lead small- to medium-scale pursuits from early capture through client interviews. You’ll partner closely with business development and technical teams to craft compelling, compliant, and strategic proposals.

Requirements

Bachelor's and 2+ years of experience collaborating within a marketing team to lead and/or support proposal activities, or an equivalent combination of education and experience.
Working knowledge of effective proposal and presentation strategy, including organization, writing, production, and marketing best practices, processes, and tools.
Advanced skills in Adobe InDesign, Microsoft Word, PowerPoint, and Adobe Acrobat.
Proven ability to manage multiple projects, deadlines, and complex deliverables simultaneously with strong attention to detail, consistent follow-up, and successful completion.
Strong organizational, communication, and collaboration skills, with the ability to work effectively both independently and as part of a team.
Ability to produce accurate, compliant, and compelling deliverables.
Demonstrated leadership qualities and initiative.
Experience using AI and data analytics tools to analyze market and client trends.

Nice To Haves

Experience with and interest in the AEC (Architecture/Engineering/Construction) industry.
Knowledge of AECOM’s projects, people, and competitors is a plus.
Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
An understanding of CRM Salesforce experience is a plus.

Responsibilities

Leads small- to medium-size proposals with limited supervision, supporting larger pursuits as needed from capture through interview phase.
Performs detailed RFP/RFQ analysis and develops compliance matrices to ensure all client requirements are addressed.
Develops and manages proposal schedules, coordinating milestones and deadlines to ensure timely, compliant submissions.
Supports development of proposal win themes, key differentiators, and storyboards aligned with capture strategy.
Coordinates proposal content development, including outlines, templates, and content plans; collaborates with technical teams to ensure cohesive messaging.
Lays out proposals in InDesign and performs high-level editing.
May serve as lead writer for non-technical sections.
Facilitates Pink and Red Team reviews, incorporating feedback and managing revisions based on direction from review teams to strengthen proposal quality and competitiveness.
Supports interview preparation, including coordination to ensure alignment with proposal messaging.
Participates in go/no-go decisions and strategy discussions; contributes to positioning and pre-proposal activities.
Participates in and may lead proposal debriefs; tracks feedback and lessons learned to drive continuous improvement.
Collaborates with business development, operations, and technical staff to develop and maintain marketing materials, including project sheets and capability statements.
Liaises with appropriate/relevant business line team, technical staff, operations, and business development professionals to support or develop marketing information (including but not limited to project sheets/descriptions and capabilities summaries).
Provides guidance and mentorship to junior proposal staff.
Ensures quality control by performing thorough reviews prior to submission.