Marketing & Proposal Coordinator
About The Position
Apex Companies is a rapidly growing consulting and engineering firm focused on creating a place where careers accelerate, contributions matter, and potential is realized. They invest in employee development and offer opportunities to work on impactful projects that shape communities and protect the environment. Apex is recognized for its industry-leading growth and is seeking high-performing professionals to join their collaborative culture and help shape the future of the company. The firm emphasizes strong leadership, client retention, and a commitment to exceptional outcomes.
Requirements
- Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
- Minimum 2 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
- Ability to work from the Portland, Oregon, and/or Vancouver, Washington, office for training and teambuilding 1-2 days a week (flexible schedule).
- Proficiency in Adobe InDesign and Microsoft Office.
- Developing knowledge of AI for proposal generation, research, and daily tasks.
- Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
- Excellent writing and communications skills, with the ability to adapt to different communication styles.
- Valid driver's license, safe driving history and reliable transportation.
- Sponsorship is not available for this position now or in the future.
Responsibilities
- Collaborate with marketers, project managers, support staff, and leadership on positioning, proposals, statements of qualifications, rosters, interviews, and related tasks on infrastructure, environmental, and stormwater projects across the country.
- Work alongside local marketers based in Portland, Oregon, and Vancouver, Washington, in pursuit of new work, with an emphasis on projects in the Pacific Northwest.
- Assist with the retrieval and tracking of requests for proposals/qualifications.
- Lead the proposal process for low- to medium-complexity pursuits, from go/no-go discussion through drafts and reviews, to submittal and (when applicable) interview. Includes layout, writing, and coordination.
- Assist with the writing, cataloging, and updating of project materials, such as project descriptions, team resumes, and client references.
- Produce proposals in person, as needed, from either the Portland, Oregon, or Vancouver, Washington office.
- Coordinate shipping and travel to client locations for proposal delivery, as needed.
- Support special events and tradeshows, on occasion.
- Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
- Update the client relationship management (CRM) system and related databases.
- Fulfill other marketing and proposal tasks, as needed.
Benefits
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
