Marketing Proposal Coordinator II

MBP•Vienna, VA

About The Position

MBP is a leading, multi-disciplined construction consulting firm headquartered in Vienna, Virginia. As a Marketing Proposal Coordinator II, you will be a key member of the MBP marketing team, collaborating with various firm members to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value. This role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits. Familiarity with the AEC industry is preferred. MBP offers exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.

Requirements

Prior experience coordinating proposals for government and private-sector clients
Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset
Proven success managing multiple deadlines and competing priorities
Minimum of 2 years of AEC industry proposal experience
Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
Exceptional writing, editing, and verbal communication skills
Strong organization, time management, and detail orientation
Ability to interpret complex RFPs and develop compliance structures
Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
Experience working in SharePoint and OneDrive environments
Ability to collaborate and build relationships across teams and offices

Nice To Haves

Familiarity with the AEC industry
Experience with Federal SF 330, state, and municipal submissions
Experience in the AEC industry strongly preferred

Responsibilities

Managing proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
Reviewing RFPs and developing compliance matrices, schedules, and QC plans
Working alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
Writing, editing, and tailoring resumes, project descriptions, and firm narratives
Coordinating with teaming partners and subconsultants
Supporting go/no-go, kickoff, pink/red team reviews, and debriefs
Maintaining accurate data in Deltek VantagePoint and supporting the development of updates and content
Ensuring win themes and messaging are consistent throughout responses and presentations
Using Joist AI and OpenAsset to support content development, organization, and compliance tracking
Monitoring opportunity websites and routing RFPs to pursuit leaders
Assisting with print production, assembly, and delivery when needed