Marketing Project Manager

Cardiovascular Research Foundation•New York, NY

4h•Hybrid

About The Position

Under the general direction of the Marketing and Creative Services Director, the Marketing Project Manager oversees a variety of organizational projects, with a primary focus on marketing initiatives for CRF educational conferences. While this is a corporate project management function, most of the Marketing Project Manager’s time will be dedicated to conference-related marketing efforts, ensuring seamless execution across multimedia, social media, print, and e-marketing production. This role works in close collaboration with the Marketing and Creative Services Director to develop and implement strategic marketing plans for each initiative, ensuring alignment with organizational goals. The Marketing Project Manager is responsible for managing project timelines, coordinating stakeholders, overseeing quality control, and ensuring the successful execution of marketing deliverables. Additionally, the Marketing Project Manager serves as the primary liaison between internal teams and external vendors, identifying opportunities for process optimization and cost savings while maintaining a standardized project management system for a fast-paced, high-volume department

Requirements

Bachelor’s degree in marketing, communications, business, project management, or a related field (or equivalent work experience).
Minimum 5+ years of project management experience, preferably in marketing, communications, event planning, or a corporate setting.
Experience managing large-scale projects, timelines, budgets, and cross-functional teams in a fast-paced environment.
Proven ability to manage multiple projects, set priorities, track milestones, and drive high-quality execution using standardized PM tools (Asana, Trello, Monday.com, Smartsheet). Strong risk management and problem-solving skills to keep projects on track.
Deep understanding of marketing strategy, branding, content development, and campaign execution. Experience with audience targeting, messaging, performance tracking, and marketing collateral across print, web, social, and email.
Skilled in Microsoft Office, project management platforms, and CMS (WordPress, Joomla).
Strong written and verbal communication skills. Ability to interact effectively with senior leadership, cross-functional teams, vendors, and stakeholders. Experienced in facilitating meetings, presenting project updates, and managing vendor relationships.
Strategic thinker with strong leadership, adaptability, and problem-solving skills. Ability to manage competing priorities in a fast-paced, high-volume environment while maintaining attention to detail.

Nice To Haves

Experience working on conference or event marketing initiatives is strongly preferred.
PMP (Project Management Professional) or other relevant project management certification is a plus.
Familiarity with digital marketing tools (Salesforce, Pardot, HubSpot, Google Analytics).
Working knowledge of Adobe Creative Suite (Photoshop, InDesign, Illustrator) and marketing automation tools.

Responsibilities

Project & Workflow Management – Leads marketing initiatives for CRF conferences, managing timelines, deliverables, and resources. Maintains project schedules, proactively addressing risks, dependencies, and delays.
Marketing Strategy & Execution – Works with the Marketing Director to develop and implement strategic plans, aligning goals, target audiences, messaging, and performance metrics.
Stakeholder Coordination & Communication – Serves as the primary liaison across teams, facilitating content collection, approvals, and project updates with internal departments and external vendors.
Marketing Asset Development & Quality Control – Oversees production of digital and print collateral, ensuring brand consistency, quality standards, and strategic alignment.
Budget, Risk & Process Optimization – Monitors budgets, identifies bottlenecks, and refines workflows to improve efficiency, reduce redundancies, and enhance collaboration.
Digital & E-Marketing Support – Assists with e-marketing campaigns, ensuring content remains current, engaging, and aligned with objectives.
Performance Tracking & Continuous Improvement – Conducts post-project evaluations, tracks KPIs, and refines strategies based on insights.
Meeting Facilitation & Execution – Leads project kickoffs, status updates, and stakeholder briefings to align teams and drive marketing success.