Marketing Operations Coordinator - Dallas, TX

Integrative Emergency Services • Dallas, TX

3d • Hybrid

About The Position

Integrative Emergency Services, LLC (“IES”) is looking for a Marketing Operations Coordinator to support the execution of marketing and communication initiatives across IES and its affiliated partners. This role is responsible for coordinating workflows, managing timelines, and ensuring operational follow-through across projects. The position partners with leadership, internal stakeholders, and external vendors to move initiatives from planning through completion in a timely, organized, and consistent manner. Work schedule is a hybrid format based at the Corporate office in North Dallas, 75244.

Integrative Emergency Services, LLC ("IES") is dedicated to cultivating best practices in emergency care, providing comprehensive acute care services, creating value, and supporting patients, employees, clients, providers, and physicians in pursuit of the highest quality in health care.

Requirements

• Strong written and verbal communication skills, with the ability to tailor messaging to varied audience.
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously
• High attention to detail and commitment to accuracy and brand consistency
• Ability to manage workflows, processes, and operational requirements across multiple stakeholders
• Ability to work independently and follow through on task with minimal supervision
• Strong problem -solving skills and ability to adapt in a fast-paced environment
• Proficiency in Microsoft Office Suite and familiarity with marketing tools (e.g., email platforms, content management systems, social media tools).
• Customer service mindset with responsiveness to internal stakeholders.
• Bachelor’s degree OR equivalent combination of education and experience
• 2+ years of relevant experience in operations, project coordination, marketing, communications, or related field
• Ability to travel to support events, including occasional local and overnight travel

Nice To Haves

• 3–5 years of relevant experience
• Experience supporting marketing or communications functions in a healthcare or corporate environment
• Experience managing workflows through project management or ticketing systems
• Experience working in a matrixed, multi-stakeholder environment

Responsibilities

• Own and manage intake, prioritization, and tracking of marketing and communications requests, ensuring clear communication, timely execution, and visibility across stakeholders
• Coordinate and execute marketing and communications initiatives across internal and external channels, ensuring timelines, deliverables, and approvals are met
• Draft, edit, and distribute internal and external communications, including announcements, newsletters, email campaigns, and organizational updates
• Manage project timelines and workflows across multiple concurrent initiatives, ensuring alignment with team priorities and deadlines
• Coordinate cross-functional efforts with internal stakeholders, leadership, physicians, and external vendors to support delivery of initiatives
• Support the coordination and execution of corporate events, conferences, training sessions, and company initiatives, including logistics coordination, timelines, and promotional materials
• Manage publishing and maintenance of approved digital content across organizational platforms, as assigned
• Coordinate production, ordering, and distribution of marketing materials, including collateral, promotional items, and event assets
• Maintain and organize marketing assets, brand resources, and project documentation across shared platforms (e.g., SharePoint, OneDrive, Teams, and Marketing Applications)
• Maintain and update communication distribution lists to ensure accuracy and effectiveness of outreach efforts
• Track and document initiative progress and completion to support team reporting and operational visibility.

Benefits

• Equal employment opportunities to qualified individuals with disabilities.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• Commitment to creating a diverse, inclusive, and equitable environment.
• Equal consideration for positions regardless of age, race, religion, nationality, sexual orientation, gender identity or expression, disability, or veteran status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level