Marketing Intern - Event Coordination

CSI•Springfield, MO

2d•Onsite

About The Position

This internship supports the planning, coordination, and execution of CSI’s major events and related employee programs across multiple locations. The Marketing Intern - Event Coordination will help keep event logistics, employee participation, item selections, orders, shipments, distribution details, and follow-up needs organized and accurate. The role also supports the Marketing team with graphic design, artwork preparation, and basic formatting projects using Adobe Creative Suite. Success in this role requires strong organization, exceptional attention to detail, proactive follow-up, and the ability to work independently with minimal oversight.

Requirements

Strong event planning, event coordination, or project coordination experience
Exceptional attention to detail and ability to track deadlines, selections, orders, shipments, vendor information, and follow-up items accurately
Ability to work independently with minimal oversight and proactively follow up when information or decisions are needed
Strong written and verbal communication skills with the ability to interact professionally with employees, vendors, and internal stakeholders
Strong organizational skills and ability to manage multiple details and priorities at once
Proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop
High School Diploma or equivalent, required
Currently enrolled in a University program, preferably pursuing a degree in Communications, Event Management, or related field.

Responsibilities

Assist with coordinating CSI events across multiple locations, including venues, catering, entertainment, A/V, transportation, rentals, supplies, signage, and other event needs.
Help maintain event timelines and planning details, including budgets, vendor information, contracts, deadlines, payment documentation, attendee information, and follow-up items.
Support communication with vendors and internal teams by gathering information, confirming arrangements, following up on outstanding items, and helping keep event activities on schedule.
Assist with CSI’s employee apparel, gifts, and swag programs, including tracking selections, sizes, quantities, orders, shipments, delivery dates, and distribution details.
Help organize, pack, and ship event materials, including materials for events outside Missouri, while maintaining accurate records of orders, receipts, and distribution status.
Assist with graphic design and marketing projects using Adobe InDesign, Illustrator, and Photoshop, including signage, event materials, apparel graphics, presentations, flyers, and forms.
Support the preparation, formatting, and proofing of marketing materials for print, digital, apparel, promotional products, and events while helping maintain organized files and accurate final materials.