Marketing Events Manager

MACNY•Rochester, NY

4d•$70,000 - $90,000•Remote

About The Position

AeroSafe Global is seeking a highly organized and energetic Marketing Events Manager to oversee their event footprint. This role involves managing external trade show marketing and logistics (70% of the role) and executing internal corporate events and company-wide communications (30% of the role). The ideal candidate will ensure all events are executed smoothly, stay within budget, and align with the company's brand.

Requirements

2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
Elite project management skills with meticulous attention to detail.
Exceptional interpersonal skills for collaborating with cross-functional teams.
Ability to gather communication content and execute campaigns to specification.
Proactive problem-solving skills and a calm demeanor under pressure.
Proficiency with Microsoft Office.
Experience with project management tools (e.g., Asana).
Experience setting up templates and managing lists within email marketing/CRM platforms (e.g., HubSpot).
Willingness to travel up to 10% for on-site trade show execution.
Ability to sit, walk, use hands for repetitive motion, talk, and hear.
Ability to occasionally stand, walk, reach, bend, stoop, kneel, crouch, and lift/move up to 40 pounds.
Specific vision abilities including some close vision.

Responsibilities

Coordinate the end-to-end logistics for trade shows, including shipping, rigging, electrical, and AV setups, adhering to venue and union guidelines.
Act as the primary contact for vendors such as booth builders, printers, exhibit houses, and promotional swag suppliers.
Assist in designing booth layouts, ordering promotional items, and ensuring all signage is on-brand.
Manage hotel room blocks and on-site schedules for event staff and executives.
Collaborate with the marketing team on pre-show promotions and ensure post-show leads are routed to sales.
Manage the technical setup, formatting, and scheduling of internal event emails using Outlook.
Maintain and track RSVP data, manage registration caps, and provide attendance updates.
Conceptualize, plan, and execute employee-facing events like holiday parties, summer outings, and team-building activities.
Manage logistics for internal meetings, including town halls and executive board meetings, covering AV, catering, and on-site coordination.
Source and book off-site venues, manage catering menus, and procure corporate gifts.
Track event expenditures, process invoices, and ensure events remain within budget.
Assist in reviewing and organizing vendor and venue contracts, tracking deposits and cancellation policies.
Maintain an organized inventory of marketing event collateral, booth graphics, and company swag.

Benefits

Employer contributions towards health insurance
Vision coverage
401(k) retirement savings plans
Dental insurance
Life/AD&D insurance
Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
Flexible Spending Accounts
Health Savings Account
PTO policy
10 Paid Holidays per year