Marketing Coordinator

Mystic Valley Elder Services•Malden, MA

7d•Onsite

About The Position

The Marketing Coordinator provides high-quality support to the Chief of Staff and the Development and Marketing teams. This role plays a key part in keeping the departments running smoothly by supporting data entry, coordinating logistics, assisting with the development of marketing materials, and helping ensure efficient day-to-day operations. This position is full-time, non-exempt, five days a week in the office. No nights or weekends.

Requirements

Bachelor's degree preferred
Excellent interpersonal skills with demonstrated ability to communicate across all levels, including staff, vendors, and external partners
Ability to maintain confidentiality while working with sensitive information or in sensitive situations
Highly resourceful team player, with the ability to work effectively independently or as a team
Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved
Strong technical proficiency across a range of platforms, including Microsoft 365 (Word, Outlook, Teams, Excel, PowerPoint), Adobe Acrobat Pro, Zoom, and other web-based applications.
Experience with social media platforms (LinkedIn, Facebook, Instagram), content management systems (website updates and basic publishing), email marketing systems (such as Mailchimp, Constant Contact, or similar), and familiarity with AI tools to support content creation, communication, and administrative efficiency.
Comfortable learning new technologies and adapting tools to support office operations, marketing initiatives, and day-to-day coordination.
High school diploma or GED plus 4 years of directly related experience.
Associates degree may substitute for 2 years of experience.

Nice To Haves

Experience with scheduling, document preparation, and filing systems
Experience supporting senior leadership or multiple departments
Familiarity with nonprofit, municipal, or human service environments
The ideal candidate will live in or adjacent to the MVES service area

Responsibilities

Provide day-to-day administrative and project coordination support to the Chief of Staff and Marketing/Development teams, including scheduling, document preparation, data entry, file management, and tracking deliverables.
Assist in the planning, development, and distribution of marketing and outreach materials, including flyers, newsletters, surveys, presentations, and digital content, ensuring accuracy and brand consistency.
Support internal communications efforts by drafting announcements, preparing presentations and meeting materials, and helping maintain consistent, timely communication across teams.
Coordinate logistics for internal and external meetings and events, including scheduling, materials preparation, vendor coordination, and on-site support, ensuring smooth execution.
Attend outreach committee meetings and assist with ordering of giveaway items for outreach events.
Maintain cleanliness and organization of shared office spaces.
Draft meeting presentations and minutes, and help with additional administrative tasks as needed.
Other duties as assigned.