Marketing Coordinator (Full-Time)
About The Position
MBP is a leading, multi-disciplined construction management and consulting firm headquartered in Vienna, Virginia. As a member of the MBP marketing team, you will play a key role in working with team members across all areas of the firm to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value. This Marketing Proposal Coordinator II role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits. In this role, familiarity with the AEC industry is preferred. We offer exceptional benefits, clear career growth, professional development, and the chance to join a fun, talented marketing team that truly values collaboration and creativity.
Requirements
- Prior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferred
- Experience with Federal SF 330, state, and municipal submissions is desirable
- Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and OpenAsset
- Proven success managing multiple deadlines and competing priorities
- Minimum of 2 years of AEC industry proposal experience required
- Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
- Exceptional writing, editing, and verbal communication skills
- Strong organization, time management, and detail orientation
- Ability to interpret complex RFPs and develop compliance structures
- Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
- Experience working in SharePoint and OneDrive environments
- Ability to collaborate and build relationships across teams and offices
- Applicants must be authorized to work in the U.S. without sponsorship.
Nice To Haves
- Familiarity with the AEC industry is preferred
- Experience in the AEC industry strongly preferred
Responsibilities
- Managing proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
- Reviewing RFPs and developing compliance matrices, schedules, and QC plans
- Working alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
- Writing, editing, and tailoring resumes, project descriptions, and firm narratives
- Coordinating with teaming partners and subconsultants
- Supporting go/no-go, kickoff, pink/red team reviews, and debriefs
- Maintaining accurate data in Deltek VantagePoint and supporting the development of updates and content
- Ensuring win themes and messaging are consistent throughout responses and presentations
- Using Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking
- Monitoring opportunity websites and routing RFPs to pursuit leaders
- Assisting with print production, assembly, and delivery when required
Benefits
- 100% employer-paid medical, dental, vision, life, and disability insurance for employees
- 401(k) profit-sharing plan with company match
- Competitive pay with semi-annual bonus opportunities
- Generous paid time off
- Tuition assistance
- Student loan repayment
- Annual gym reimbursement
- Paid volunteer time
- Pet insurance
- Wellness initiatives
- Mental health resources
- Robust training and development programs
- Covers the cost of professional certifications and continuing education
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
