Marketing Coordinator

State Bar of Wisconsin•Madison, WI

15d•Hybrid

About The Position

Due to an internal promotion, the State Bar of Wisconsin is seeking an organized, detail-oriented, team-oriented professional to join our fast-paced Marketing Department. The Marketing Coordinator/Production Artist oversees the day-to-day flow of marketing projects—from intake through completion—using a project management system to assign work, track progress, and monitor deadlines. This role serves as a central hub of communication between the marketing team and internal clients, while also offering opportunities to be creative through hands-on design and production support. Once trained, this position is eligible for a hybrid schedule, working remotely up to three days per week and in the office on Tuesdays and Wednesdays.

Requirements

2–4 years of experience on a professional marketing, communications, or creative team
Experience using a project management system to schedule and monitor tasks and workflows
Strong organizational skills with exceptional attention to detail
Proven ability to manage multiple deadlines in a fast-paced environment
Excellent written and verbal communication skills
Working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) or similar design tools
Comfort working within established brand guidelines and processes

Nice To Haves

Familiarity with email marketing, digital marketing assets, and print production
Experience with project management software
Understanding of creative workflows and approval processes

Responsibilities

Oversee the day-to-day flow of marketing projects from intake through completion
Use the State Bar’s project management system to assign work, track progress, and monitor deadlines
Prioritize and balance projects across the team to ensure timelines and deliverables are met
Proactively identify scheduling conflicts, resource constraints, and potential bottlenecks
Serve as a central point of contact between marketing specialists, designers, and internal stakeholders across departments
Assist Marketing Specialists with email production and scheduling
Compile marketing statistics for reporting and analysis
Provide basic design and production support during peak workloads or overflow periods
Make simple edits, updates, and adaptations to existing assets (digital, email, social, and print)
Prepare files for production in accordance with brand standards and technical specifications
Assist with quality control to ensure accuracy, consistency, and brand compliance