Marketing & Communications Project Manager

Woodcraft Rangers•Los Angeles, CA

19h•Hybrid

About The Position

Woodcraft Rangers, established in 1922 in Los Angeles, is a progressive organization dedicated to guiding young people through expanded learning opportunities. It is notably inclusive, youth-led, and rooted in the Woodcraft Way, which focuses on developing body, mind, spirit, and service. The organization provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. Recently, Woodcraft Rangers has broadened its services to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, it offers the LifeCraft program for college and career advancement to support its approximately 2,250 staff members. Currently, Woodcraft Rangers serves over 30,000 youth annually across more than 150 Title I schools in Los Angeles, San Bernardino, and Riverside counties. The ideal candidate for this role is passionate about seeing projects through from conception to delivery, adept at building timelines, managing vendors, synchronizing stakeholders, and ensuring timely, on-brand outcomes. This is primarily a logistics-focused position, requiring comfort in creative environments and direct collaboration with designers, videographers, and photographers. The candidate should possess a strong understanding of brand voice to review and quality-check content across various channels, ensuring creators have the necessary resources for successful delivery. A natural collaborator, the ideal candidate communicates clearly at all levels, quickly grasps context, and demonstrates reliable follow-through, understanding that operational consistency is crucial for mission-driven creative work. The Marketing & Communications Project Manager (PM) is a pivotal role, combining strong project management skills with effective communication. This individual is responsible for driving creative projects from initial brief to final delivery, while simultaneously keeping the broader organization informed, aligned, and progressing. The PM oversees end-to-end production management for all MarComms projects, including print and digital collateral, campaign deliverables, and video shoots. This role also functions as the department's primary intake point and cross-functional liaison, receiving, evaluating, and prioritizing incoming requests from other departments. The PM translates these requests into actionable project plans, ensuring appropriate resources, timelines, and stakeholders are in place. Key responsibilities include building and managing project plans, leading productions, managing vendor relationships, tracking budgets, supporting brand-aligned copywriting, and facilitating stakeholder communication and meeting structures to keep organization-wide initiatives on track. The PM will be a consistent presence in cross-departmental meetings, representing MarComms, capturing needs, setting expectations, and ensuring that every incoming request is intentionally scoped, scheduled, and delivered. This position requires comfort in diverse settings, from production calls with video crews to leadership-level meetings with directors across the organization.

Requirements

3-8 years of hands-on project management or production management experience in a marketing, communications, creative agency, or in-house creative team environment
Demonstrated experience managing both video productions (pre-production through delivery) and print/digital collateral workflows concurrently
Deep organizational skills and mastery of production documentation — call sheets, run-of-show, asset trackers, project briefs, and status updates
Strong communication and stakeholder management skills; comfortable working with creative, marketing, operations, legal, and external partners
Experience managing freelance contractors and production vendors — scopes, contracts, deliverables, and day-to-day communications
Proficiency with project management tools (Monday, Trello, Asana, or similar) and Microsoft Office Suite (Teams, One Note, and Planner)
Familiarity with creative tools and file types (Adobe Creative Cloud, Canva, video codecs, print specs, image formats) — enough to manage workflows and communicate clearly with vendors and creators
Experience tracking project-level budgets and coordinating invoice and purchase order processes
Bias for action — you move projects forward, flag risks early, and don't wait to be told what needs to happen next
Commitment to equity and mission-driven communications

Nice To Haves

Nonprofit or mission-driven organization experience
Copywriting or brand voice review experience
Familiarity with Digital Asset Management (DAM) systems

Responsibilities

Serve as the primary intake point for all incoming MarComms requests — receive, evaluate, and prioritize requests to ensure alignment with department and organizational goals before translating them into clear project briefs, scopes, timelines, and production plans.
Own and manage the MarComms project calendar across design, print/digital, photo, and video workstreams — campaigns, shoots, collateral deadlines, and final delivery windows.
Lead projects end-to-end: build production plans, assign tasks, run kickoff meetings, drive feedback cycles, track milestones, and confirm final approval or sign-off and delivery.
Proactively flag risks, dependencies, and resourcing needs before they become problems; propose solutions and keep projects moving.
Maintain organized project documentation — briefs, revision histories, approvals, asset trackers, and final files — and produce post-project recaps to improve future production cycles.
Manage print and digital collateral projects from design brief through final distribution: coordinate with designers, route proofs, track revisions, and confirm print specs, quantities, and delivery.
Manage photo and video productions from pre-production through final delivery: scheduling, location logistics, call sheets, crew coordination, on-site oversight, and post-production workflows including review cycles, captioning, file encoding, and archival.
Support maintenance and organization of the department's Digital Asset Management (DAM) system — ensuring assets are consistently named, tagged, and stored for efficient retrieval and sharing.
Coordinate translation and localization of materials into multiple languages (Spanish, Mandarin, Armenian, as needed); manage vendor timelines and review for accuracy and cultural responsiveness.
Serve as the primary relationship owner for creative contractors and vendors — videographers, photographers, designers, printers, and production crews; manage scopes, SOWs, and day-to-day production communications.
Set clear expectations around deliverables, timelines, and brand standards; hold vendors accountable throughout and coordinate contract routing through Finance as needed.
Manage project-level budgets; track spend against scope, flag variances early, and coordinate with the Strategy Coordinator on invoice processing and reconciliation with Finance.
Support the Senior Director of Marketing & Communications and Director of Brand Creative in cross-departmental meetings — assessing incoming MarComms needs, capturing requests, setting realistic expectations with internal partners, and translating priorities into actionable production plans.
Maintain ongoing stakeholder communication across all active projects — preparing agendas, distributing recaps, and keeping internal partners informed of timelines, deliverables, and changes.
Ensure all delivered assets meet Woodcraft Rangers' brand standards and quality requirements before final distribution, in close partnership with the Director of Brand Creative.