Marketing & Communications Assistant

Winged Keel Group • New York, NY

4d

About The Position

We are seeking a highly motivated Marketing & Communications Assistant to play a key role in supporting our marketing, communications, events, and gear management. This role offers exposure to multiple facets of the organization, including brand execution, event support, drafting and executing communications, and building out the team’s data and reporting. The ideal candidate is detail oriented, proactive, highly organized, and eager to learn in a fast-paced, high-performance environment.

Requirements

• Minimum of 1-2 years in an agency or in-house PR or marketing and communications position.
• Experience with planning and executing highly curated and upscale events.
• Experience using Canva
• Highly organized and detail-oriented mindset.
• Superior multi-tasking skills and comfortable managing competing priorities and deadlines.
• Exceptional interpersonal skills.
• Strong ability to work effectively with a team and individually.
• Demonstrated ability to organize, prioritize, and follow-through in a fast-paced environment.
• Effective listener and communicator.
• Composed and professional presentation with a pleasant demeanor.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Comfortable learning new systems and processes quickly
• Superior communication skills.

Nice To Haves

• Experience working with financial services clients is a plus.
• Salesforce experience is a plus.
• Experience creating graphics in Canva or a related program is a plus.

Responsibilities

• Design event invitations in Canva for Outlook distribution.
• Assist with Cvent campaign setup and monitoring – event websites, guest registration, confirmations, etc.
• Support sponsorship invoice creation
• Update event attendance and engagement data in Salesforce.
• Submit events to the M compliance journal for record keeping.
• Assist with venue scouting and overall upkeep of events team vendor resources.
• Onsite assistance at events (setup, check-in and other tasks).
• Execute graphic design needs for sponsor ads, digital materials, and internal and external documents.
• Periodically update Grab & Go documents and other firm digital materials.
• Maintain WKG’s digital branded stationary (letterhead, templates, etc.).
• Order new branded stationery and collateral, as needed (business cards, letterhead, notecards, folders, pens, etc.).
• Share updated bios and headshots upon CRM request and coordinate updates as needed.
• Design invites, banners, and other marketing graphics in Canva, as needed.
• Refine and maintain the marketing dashboard to ensure accurate reporting and actionable insights.
• Manage CRM lists, execute targeted email campaigns, and analyze campaign performance data to optimize engagement.
• Create, review, and schedule LinkedIn posts; monitor engagement and track performance metrics.
• Manage compliance submissions related to Marketing and Communications activities.
• Draft clear, compelling email copy for internal and external audiences.
• Maintain and update website content to ensure accuracy and alignment with brand standards and company developments.
• Oversee production and accuracy of business cards and branded stationery.
• Project manage communications initiatives, including timelines for announcements and acquisitions, ensuring timely and accurate delivery.
• Order new gear as inventory requires replenishment, evaluating pricing and vendors.
• Track all gear orders in the gear tracker and Salesforce, log requests and approvals.
• Support CRM team with gear fulfillment needs.
• Identify new, relevant gear items and provide recommendations to the M&C team.
• Coordinate conference-specific speaker gifts and gear items.
• Work with Senior Associate for approvals and complete compliance submissions as required.

Benefits

• Attractive annual compensation package is commensurate with experience
• Comprehensive benefit package includes medical, dental, life, disability, 401(k), Section 125, and other voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees