Marketing & Business Development Coordinator

MacKay Sposito • Federal Way, WA

2d • $30 - $35

About The Position

MacKay Sposito is seeking a full-time Marketing & Business Development Coordinator to join our dynamic & talented Business Development team at our Federal Way, WA office.
The Marketing & Business Development Coordinator plays a critical role in supporting the firm's growth by preparing compelling proposals, coordinating client development initiatives, and executing business development strategies. This position works closely with technical staff, market sector leads, and the broader marketing team to support pursuit efforts and build client relationships.
MacKay Sposito operates across the energy and utilities, water and natural resources, transportation and public infrastructure, land development, and environmental services sectors, supporting complex infrastructure and community-driven projects. We continue to expand our footprint while deepening our capabilities to serve a broader range of clients.
We offer a comfortable, collaborative work environment with flexible work arrangements. We’re serious about our work – but we’re serious about fun, too. If that sounds good to you, let’s talk.
We are open to reviewing candidates who are within 50 miles of our Federal Way office.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree.
• 1- 4 years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).
• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.
• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.

Nice To Haves

• Experience with Public Works pursuits is a plus.

Responsibilities

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions.
• Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.
• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Support internal and external components of the client assessment process.
• Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans.
• Coordinate conference and tradeshow participation, including logistics and follow-up.
• Assist with preparation of BD reports, analytics, and tactical meeting summaries.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

Benefits

• Full-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans.
• We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage.
• Employees are eligible to participate in our company’s 401 (k) plan with up to a 4% match.
• Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in our employee ownership program.
• MacKay Sposito pays for expenses associated with licensure as well as annual performance-based bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees