Marketing Assistant

VILLAGE OF OAK LAWN LIBRARY•Oak Lawn, IL

3d•Onsite

About The Position

The Marketing Assistant will support the Marketing Unit of the Administrative Services Department with various tasks including scheduling of room usage, public displays, and calendars. This role involves assisting with reservations, coordinating equipment needs, maintaining display spaces, preparing marketing materials, and supporting general marketing efforts.

Requirements

High school diploma required
Proficient in Microsoft Office
Interest and ability in working with the public
Communicate effectively both orally and in writing
Strong interpersonal skills, interacting pleasantly and clearly in person, on the telephone, and through email

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Review and recommend approvals for public meeting room reservations, verify residency, and collect room use fees.
Respond to phone calls, emails, and schedule in-person interviews.
Confirm meeting and programming room equipment requests and set-up diagrams, coordinating needs with other departments.
Maintain and report room use and attendance statistics.
Assist staff with library event calendar entries.
Assist with the maintenance of public display cabinets and art gallery space, including screening applicants, processing documentation, and coordinating display set-up and take-downs.
Gather collection and artist information for marketing materials.
Participate in the preparation and distribution of monthly print program calendars using Adobe software.
Explore local and regional news sources, church bulletins, and community calendars for relevant information.
Maintain files of clippings and media contacts.
Duplicate and distribute library publications, including laminating, cutting, and folding.
Replace/replenish library display signage and promotional materials.
Maintain the library’s public bulletin board per Board Policy.
Support unit personnel by proofing various materials prior to manager approval.
Perform annual paper inventory.
Submit supply requests to the Marketing Manager for approval.
Perform other tasks assigned by the department supervisor.