Marketing Assistant/Office Coordinator

Poms & Associates Insurance Brokers LLC • Calabasas, CA

just now • $23 - $25 • Onsite

About The Position

Poms & Associates is seeking a detail-oriented Marketing & CRM Assistant / Office Coordinator to provide support with marketing execution, CRM data management, and in-office administrative tasks. This temp-to-hire, part-time, support-focused role ensures smooth day-to-day operations by assisting with campaigns, maintaining accurate CRM records, and providing designated office coordinator coverage, all under the guidance of the Marketing Manager and office leadership.

Requirements

• Bachelor’s degree in Marketing or a related field preferred, or current enrollment in a Marketing or related degree program.
• Strong attention to detail and organizational skills.
• Comfortable following established processes and procedures.
• Professional, friendly demeanor when interacting with clients, guests, and team members.
• Excellent communication and problem-solving abilities.
• Capacity to work independently, take initiative, and be a self-starter.
• Basic proficiency with Microsoft Office and Outlook.
• Reliable, punctual, and comfortable working in an on-site office environment

Responsibilities

• Assist with the execution of firm-approved marketing campaigns and initiatives
• Maintain marketing calendars, checklists, and task tracking tools
• Support event planning and coordination, including follow-ups and marketing logistics
• Enter, update, and maintain CRM data accurately, including cleaning lists, managing tags, and following documentation standards
• Support producers with routine marketing tasks and inquiries, escalating non-standard questions as needed
• Answer, screen, and direct incoming phone calls professionally
• Greet and welcome clients, guests, and vendors, maintaining a professional lobby
• Schedule and manage meeting rooms, including conference setup and logistics
• Receive deliveries, process outgoing shipments, and distribute incoming mail
• Monitor office supply inventory and assist with ordering and restocking as directed
• Assist with general clerical and administrative tasks to support overall office operations
• Perform other projects, research, and tasks as assigned

Benefits

• Opportunity to grow your skills in marketing, CRM management, and office operations.
• Supportive, team-oriented environment.
• Hands-on experience in both administrative and marketing functions.
• Career advancement opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level