Assistant Office Coordinator

Bridgewater College•Bridgewater, VA

8d•Onsite

About The Position

ASSISTANT OFFICE COORDINATOR Bridgewater College seeks an Assistant Office Coordinator for the Department of Student Life. Bridgewater College is a private, liberal arts college located in Bridgewater, Virginia, in the Shenandoah Valley. Established in 1880, our institution offers both undergraduate and graduate programs, fostering a close-knit community and supporting a vibrant student population. Student Life is seeking an Assistant Office Coordinator to serve as a primary point of contact, providing expert information and assistance to students and campus visitors. Possessing a comprehensive understanding of student services and a genuine commitment to student success, this role requires extensive collaboration and a dedication to enhancing the overall campus experience. Reporting to the Office Coordinator for Student Life, the Assistant Office Coordinator interacts with a multitude of individuals both on and off Bridgewater’s campus. Due to the department's engagement with our continuously evolving student body and their shifting ideals and interests, being flexible, approachable, and knowledgeable about student affairs are fundamental roles of this position. Working in conjunction with the Office Coordinator, the Assistant Office Coordinator serves the entirety of Student Life to ensure effective office operation and promote the success of student-focused programming.

Requirements

High School diploma or equivalent with 3 years of work-related experience required.
Familiarity with the full Microsoft suite, specifically Word, Excel, Power Point, and Outlook required.
Proficiency with incorporating technology into daily tasks and optimizing technological resources for Student Life required.
Strong sense of initiative with innovative problem-solving qualities required.
Adept written and verbal communication abilities, with substantial active listening skills required.
Excellent organizational and interpersonal skills, with the ability to maintain a preventative outlook toward all tasks with the use of pattern recognition required.
Comprehensive attention to detail, awareness of timeliness, and prioritization capabilities required.

Nice To Haves

Office Technologies certificate or related field with 2 years of work-related experience preferred.
Mental Health First Aid preferred.

Responsibilities

Serve as an initial point of contact for the Office of Student Life and offer comprehensive answers or connect visitors with the appropriate resources.
Manage calendars and schedule meetings.
Prepare correspondence, take meeting minutes, and provide basic technical support.
Maintain confidentiality in dealing with student files and operational information.
Provide organizational and administrative support for the various programs and events of the department.
Maintain office supply inventory.
Oversee and maintain student files.
Assist with daily office operational tasks and departmental projects.
Assume responsibilities of the Office Coordinator during absence.
Monitor and track departmental funds.
Processes Residence Life Off Campus Housing requests.
Facilitates development and distribution of promotional content for Engagement activities and programs.
Schedule Counseling Services appointments and assist in triaging counseling needs.