Marketing and Proposal Specialist

Cahill Contractors • San Francisco, CA

4d • Hybrid

About The Position

Cahill Contractors is seeking an energetic and highly motivated marketing professional to join our Marketing team. The Marketing and Proposal Specialist will report to the Marketing Director. This role involves owning the RFP/RFQ process, developing and improving content, and maintaining the client relationship database. The specialist will work closely with leadership and internal clients, utilizing critical thinking to improve marketing resources and processes. They will also act as a brand champion, developing content that promotes Cahill’s safety culture and industry leadership.

Requirements

• Bachelor’s degree in communications, marketing, or similar field of study
• 5-7 years of architecture, engineering, and construction (AEC) industry marketing experience
• Experience in proposal coordination
• Excellent technical writing/editing skills and the ability to distill technical narratives into creative, engaging content
• Adobe Creative Suite experience (specifically InDesign familiarity)
• Ability to organize and prioritize tasks to meet critical deadlines
• Desire to contribute as part of a winning team and actively participate in a culture of appreciation and purpose

Nice To Haves

• Knowledge of CRM (Treblehook, Salesforce, or similar) preferred
• Knowledge of CMS Web/Intranet platforms (WordPress, Joomla, SharePoint) preferred

Responsibilities

• Lead the full proposal and pursuit process for RFQs, RFPs, and other qualifications-based submissions from initial review and kickoff through final production (in InDesign) and submission.
• Develop pursuit schedules, coordinate contributors, track deliverables, and ensure all requirements and deadlines are met.
• Manage content, layout, proofreading, editing and overall quality control.
• Lead team meetings and capture the proposal plan.
• Lead project interview preparations and develop presentations.
• Manage multiple proposals simultaneously, including analyzing requirements, writing original content, editing team contributions, coordinating logistics, and complying with specifications and deadlines.
• Conduct market, lead, and potential client research, as needed.
• Lead all necessary proposal close-out activities including updating CRM, asset and content library and organizing electronic filing.
• Manage and update marketing collateral including project exhibits, resumes, brochures, and presentation materials.
• Maintain CRM, asset and content library, and other databases, as needed.
• Assist in various other marketing functions (not limited to content marketing support, photo/video shoots, internal/external communication projects and events, etc.).

Benefits

• Competitive salary
• Annual discretionary performance-based bonus
• Medical/dental/vision coverage options (PPO and HMO plans, including Kaiser)
• Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans
• Multiple options available for spouse/partner and family coverage
• Medical FSA option
• 401(k) plan with significant employer matching and an annual discretionary contribution
• Financial advisors for retirement planning
• Flexible PTO package
• 5 days of PTO already earned at start
• Accrual of 3 additional weeks of PTO in the first year
• Paid time-off for volunteering
• Annual wellness stipend
• Free wellness resources and training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level