Marketing and Proposal Coordinator
About The Position
iParametrics is seeking a Proposal/Marketing Coordinator to support our business development and marketing efforts across state, local, education (SLED), and federal markets. This role is responsible for coordinating proposals from kickoff through submission, maintaining proposal content and tracking systems, and producing high-quality proposal and marketing materials. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines at once. This position requires strong writing and editing skills, experience with Adobe InDesign, and the ability to work with technical staff, project managers, and company leadership to develop professional, compliant proposal submissions. The Proposal/Marketing Coordinator will independently manage assigned proposal pursuits while supporting larger strategic opportunities across the organization.
Requirements
- 1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related role.
- Intermediate proficiency with Adobe InDesign and experience producing professional-quality documents.
- Strong writing, editing, and proofreading skills.
- Experience formatting complex documents and working within established brand standards.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Experience using project tracking or collaboration tools such as Monday.com.
- Experience maintaining proposal libraries, content repositories, or knowledge management systems.
- Strong organizational skills and attention to detail.
- Experience managing multiple concurrent deadlines in a fast-paced environment.
- Ability to work independently while coordinating with technical staff, project managers, and leadership.
Nice To Haves
- Experience supporting government proposals, particularly SLED and/or federal opportunities, preferred.
- Experience supporting proposal development or business development efforts.
- Familiarity with Shipley processes.
- Familiarity with government procurement processes, SLED pursuits, or professional services proposals.
- Experience creating marketing collateral and social media content.
- Experience working with SharePoint or similar collaboration platforms
Responsibilities
- Coordinate and manage assigned proposal pursuits from solicitation release through submission.
- Review RFPs, RFQs, and other solicitation documents to identify requirements, deadlines, and submission instructions.
- Develop compliance matrices, proposal schedules, outlines, and checklists.
- Track assignments and follow up with contributors to ensure deadlines are met.
- Edit, format, and assemble proposal documents using Microsoft Office and Adobe InDesign.
- Create and update proposal graphics, organizational charts, project sheets, resumes, and other visual materials.
- Maintain proposal and opportunity information within Monday.com.
- Prepare final production-ready documents for submission.
- Coordinate proposal reviews and manage incorporation of reviewer comments.
- Maintain proposal content libraries, including resumes, project descriptions, project sheets, past performance information, and corporate qualifications.
- Coordinate updates to proposal content and marketing assets.
- Ensure proposal resources remain current, accurate, and readily available for future pursuits.
- Maintain company branding and formatting standards across proposal and marketing materials.
- Assist with the development and formatting of marketing collateral, project sheets, presentations, and capability statements.
- Support website updates and social media content development.
- Help maintain consistent branding across marketing and business development materials.
- Additional duties may be assigned as business needs require.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
