Marketing/Administrative Assistant

Whitman, Requardt & Associates, LLP•Pittsburgh, PA

7d•$45,000 - $85,000•Onsite

About The Position

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! We are currently seeking a highly motivated Marketing/Administrative Assistant to coordinate and produce proposals, presentations, brochures, and other marketing collateral as well as perform administrative and office support activities. This position will provide support to multiple people and offices.

Requirements

Bachelor’s degree in marketing, English or other relevant degree required
0-4 Years of relevant experience
Ability to work overtime to meet project deadlines
Self-motivated, confident, energetic, and creative
Ability to meet tight deadlines
Attention to detail
Excellent organizational skills
Ability to prioritize and multi-task
Effective time management skills
Demonstrated written and oral communication skills
Demonstrated ability to work independently and in a team
Ability and willingness to work cooperatively with and in support of others
Ability to maintain appropriate interpersonal relationships with employees, peers, and others
High degree of discretion dealing with confidential information
Proficient in business and technical writing and editing
Proficient in desktop publishing software (such as InDesign, Illustrator, Photoshop)
Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS, and Adobe InDesign

Nice To Haves

Experience with Deltek Vision
Experience with proposal coordination
Experience working for an architecture, engineering, or construction firm

Responsibilities

Reviewing requests for proposals to determine the required format, information, and approach to meeting proposal specifications.
Coordinate with the graphics team, project manager, and project team to create the elements of the proposal for submission to the client.
Support word processing, report formatting, filing, and other office support duties.
Assist with the development and production of proposals
Assist with the development of presentations
Schedule and assist with facilitation of public meetings and outreach
Coordinate with marketing, administrative, human resources, graphics, recruiting, and accounting staff from other offices
Word process documents and produce reports as needed
Assist office staff with administrative needs
Schedule and book travel arrangements
Schedule and maintain fleet vehicles
Organize and plan office functions
Schedule and coordinate internal and external meetings
Process data and information
Distribute incoming mail and prepare outgoing mail and packages
Field phone calls, receive, and direct visitors
Onboard new staff members
Coordinate lunch and learns
Reconcile petty cash
Order and maintain office supplies
Log shop drawings, submittals, RFIs, and change orders
Coordinate and manage workflow according to project deadlines
Edit specifications and technical documents
Set up and maintain project files (electronic and hard copies)
Other duties as assigned

Benefits

Flexible work schedule options
Competitive salary
Leave accrual and paid holidays
Healthcare benefits
Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
Flexible spending accounts for medical and dependent care reimbursement
401(k) Retirement Plan
Tuition Reimbursement
Employee Assistance Program
Parental and maternity leave benefits