Marketing Administrative Assistant

InterStates • Sioux Center, IA

54d • Onsite

About The Position

Interstates is seeking a highly organized and proactive Marketing Administrative Assistant to provide critical administrative support to our Marketing team. This role will help ensure meetings, projects, and internal initiatives run smoothly by anticipating needs, coordinating logistics, and keeping team priorities on track. If you are a proactive individual with excellent communication skills, love to solve problems, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity! At Interstates, we offer fantastic benefits for you and your family. We place tremendous focus on training our employees while providing challenges and career development opportunities, so that each team member has the ability to reach their full potential.

Requirements

• High school diploma or equivalent
• 2+ years of proven administrative experience; marketing or communications background preferred.
• Strong organizational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion.
• Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively in a team environment
• Comfortable coordinating across departments and balancing multiple priorities.

Responsibilities

• Partner with marketing leadership to coordinate scheduling, prepare agendas, and handle meeting logistics marketing team meetings.
• Travel & Expenses: Arrange flights, hotel accommodations, and conference registrations; process expense reports efficiently.
• Project Assistance: Support marketing initiatives and projects by helping move department priorities forward and ensuring tasks are completed.
• Calendar Coordination: Provide targeted scheduling support for key Marketing leaders Coordinate complex or high-priority meetings
• Quality Control: Proofread documents and communications to ensure accuracy, professionalism, and brand alignment.
• Anticipate Needs: Look ahead to prepare for upcoming meetings, team events, and project deadlines.
• Manage all-company communications calendar.
• Maintain distribution lists, own invites, and post meeting follow-ups.
• Collaborate and manage logistics with organizers and internal contacts for internal events

Benefits

• At Interstates, we offer fantastic benefits for you and your family.
• We place tremendous focus on training our employees while providing challenges and career development opportunities, so that each team member has the ability to reach their full potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees