Marketing Administrative Assistant

Posillico Civil, Inc.•New York, NY

2d•$60,000 - $65,000•Onsite

About The Position

The Marketing Administrative Assistant will provide administrative, organizational, and project support to the Business Development department. This role will ensure operations run smoothly by coordinating tasks, managing communication, supporting campaigns, and maintaining essential documentation and systems.

Requirements

2-4 years of administrative experience.
Strong organizational skills.
Strong project management skills with the ability to balance multiple priorities.
Excellent writing, communication, and interpersonal skills.
Experience with Microsoft Outlook, Asana and Salesforce.

Nice To Haves

Previous marketing support experience a plus.

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
Organize department files, documentation, and digital assets.
Prepare presentations and meeting agendas.
Assist in tracking marketing campaigns and events.
Maintain marketing databases and contact lists.
Coordinate production and delivery of marketing materials.
Support project research.
Track deadlines, deliverables, and project milestones.
Work with vendors to arrange quotes, approvals and timelines.
Track and manage all vendor invoices associated with business development activities.
Budget tracking for marketing and business development.