Administrative Assistant- Marketing

Groom Law Group, Chartered

4d • $85,000 • Hybrid

About The Position

Groom Law Group is seeking an administrative professional to provide comprehensive support to our Marketing Department. This role is ideal for someone who excels in organization, precision, and proactive problem-solving to help ensure that operations run seamlessly. The Administrative Assistant will contribute meaningfully to high-impact initiatives and client-facing materials.

Requirements

• Minimum ten years of professional administrative experience, strongly preferred in a law firm or professional services firm
• Advanced proficiency in Microsoft Office Suite
• Exceptional attention to detail, with strong proofreading and formatting capabilities
• Strong organizational and time management skills, with the ability to handle multiple priorities and deadlines
• Excellent verbal and written communication skills
• Demonstrated ability to work both independently and collaboratively within a team-oriented environment
• Professional demeanor, sound judgment, and a commitment to maintaining confidentiality
• Self-starter with the ability to spot inefficiencies and propose solutions
• Ability to complete assignments in an accurate and timely manner
• Customer/Client focused
• Creative and technology savvy

Nice To Haves

• Experience with Vuture is a plus

Responsibilities

• Prepare, format, and proof marketing materials, proposals, and other documents for internal and external use, ensuring accuracy, clarity, and adherence to brand standards
• Produce materials of varying complexity, in Word, PowerPoint, and Excel, maintaining consistency in both content and presentation
• Update and maintain content on the firm’s website, including attorney bios, news items, events, and resource materials
• Update CRM (client relationship management) records to ensure data integrity, accuracy, and compliance with firm protocols
• Help monitor and track important deadlines for submissions, proposals, and other marketing initiatives
• Coordinate logistics for meetings, photo shoots, and marketing activities, including scheduling, room reservations, communication with internal stakeholders, etc.
• Provide back-up assistance, as needed, for firm-sponsored events
• Provide back-up assistance, as needed, on distributing alerts
• Maintain inventory of branded materials, promotional items, and marketing supplies
• Process and track marketing department expenses, including invoices, reimbursements, and credit card charges
• Work closely with CMO, manager, and attorneys to ensure projects are completed accurately and on time
• Support additional assignments as needed to help the department deliver exceptional service and maintain a best-in-class marketing function

Benefits

• Full benefits including medical/dental/vision, life insurance, 401K contribution, generous paid leave policies, family-planning benefits, tuition reimbursement, etc.
• Hybrid working environment (Washington, DC location)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees