Manufacturing Support Administrative Assistant

AAON, Inc. • Tulsa, OK

5d • Onsite

About The Position

Job Summary: The Administrative Assistant, is responsible for supporting the Director of Manufacturing and his team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The core duties and responsibilities of the Administrative Assistant revolves around supporting others as needed. On any given day, the main job tasks may vary according to business needs. Essential Responsibilities/Activities: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping as needed Ability to work independently and a part of a team a must Accounting/budget experience is preferred. Strong organizational skills. Ability to implement standard office and able to operate office equipment. Excellent verbal and written communication skills. Previous successful experience in an office/manufacturing environment. Excellent interpersonal skills. Ability to effectively interact with the business industry and staff members. Education Requirements: Computer skills: Proficient with MS Office applications (Word, Excel, PowerPoint, and Access). HS/GED Graduate. Associate or Trading school preferred Essential Mental Functions: Ability to access, input, and retrieve information from the computer Ability to communicate effectively with all levels of the organization Ability to adapt to changes due to business needs Ability to maintain confidentiality is a MUST Essential Physical Functions: Lift up to 25 lbs. Climbing Stooping Sitting for prolonged periods Requires frequent visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure. Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. At AAON, we are driven by a commitment to innovation and sustainability. Since 1988, we have been at the forefront of the HVAC industry, providing cutting-edge solutions for commercial and industrial indoor environments. Our dedication to designing and manufacturing highly configurable equipment ensures that we meet the exact needs of our clients, delivering unparalleled efficiency, performance, and long-term value. Join us in our mission to create a cleaner and more sustainable future.

Requirements

• Ability to work independently and a part of a team a must
• Strong organizational skills
• Ability to implement standard office and able to operate office equipment
• Excellent verbal and written communication skills
• Previous successful experience in an office/manufacturing environment
• Excellent interpersonal skills
• Ability to effectively interact with the business industry and staff members
• Computer skills: Proficient with MS Office applications (Word, Excel, PowerPoint, and Access)
• HS/GED Graduate
• Ability to access, input, and retrieve information from the computer
• Ability to communicate effectively with all levels of the organization
• Ability to adapt to changes due to business needs
• Ability to maintain confidentiality is a MUST
• Lift up to 25 lbs
• Climbing
• Stooping
• Sitting for prolonged periods
• Requires frequent visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure

Nice To Haves

• Accounting/budget experience is preferred.
• Associate or Trading school preferred

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees