Manufacturing Operations Administrator

External•Hamilton, WA

6d•Onsite

About The Position

At Janicki Industries, we turn complex ideas into real-world solutions through advanced engineering and manufacturing. Our teams design and build innovative structures, tooling, and systems that support industries including aerospace, space, defense, marine, and architecture. Across every role, from engineers and technicians to operations and support teams, our people help solve challenging problems, push the limits of design and manufacturing, and create solutions that make a lasting impact. We are looking for a Manufacturing Operations Administrator for our growing team. This position is located in Hamilton, Washington State. A Manufacturing Operations Administrator is a key operational support role that ensures smooth, compliant, and efficient manufacturing processes directly supporting the Executive Vice President of Operations at Janicki. This individual bridges the gap between production floor activities and executive reporting oversight, contributing to cost control, quality assurance, schedule adherence, and regulatory compliance. The role requires strong operational judgment, technical awareness, and exceptional organizational skills within a complex manufacturing environment.

Requirements

High School diploma or equivalent required.
Equivalent experience in manufacturing operations, engineering support, or technical administrative roles will be considered.
5+ years of technical administrative support or operations coordination preferred; experience in manufacturing/engineering environments strongly preferred.
Strong understanding of manufacturing processes and production methods.
Proficiency in production planning, scheduling, and inventory control.
Knowledge of quality control standards and safety regulations.
Familiarity with SAP, S4HANA, or other ERP/manufacturing management software.
Excellent organizational and time-management skills.
Ability to communicate effectively with technical and non-technical staff.
Proficiency in Microsoft Office Suite and Teams.
Demonstrated ability to quickly learn and interpret technical information and support leadership in a fast-paced environment.
Ideal characteristics include initiative, professionalism, intellectual curiosity, and the ability to anticipate operational needs.
Due to our ITAR and EAR regulations, applicants must be a U.S. citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).
This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required).
Special Access Program or other Government Access Requirements are mandatory for this position and require candidates to agree to enter a Continuous Evaluation program.

Nice To Haves

Bachelor’s degree in Engineering, Manufacturing, Business, or related technical discipline preferred.
Associate degree or two-year technical degree valued.

Responsibilities

Supports the EVP by organizing operational priorities, coordinating technical information, and ensuring timely communication between engineering, operations, planning, and production teams.
Prepares agendas, schedules operational meetings, gathers required technical materials, and ensures participants are fully informed.
Acts as a central point of contact for operational communications; drafts and routes correspondence related to production status, compliance needs, and program requirements.
Organizes and prepares materials for production reviews, operational meetings, and cross-functional coordination; tracks action items and ensures timely follow-up.
Prepares, maintains, and processes production documentation including work orders, compliance records, technical packets, and reporting summaries.
Supports production workflows by coordinating document approvals, reviewing process documentation for accuracy, and ensuring timely flow of information.
Maintains accurate records of production metrics, downtime, throughput, and performance indicators; presents updates to management as required.
Works directly with engineering, operations, Human Resources, Maintenance, Quality Assurance, and Materials Management to resolve operational issues and clarify requirements.
Coordinates with supervisors and production operators; assists with identifying training needs and implementing basic training programs.
Uses SAP, S4HANA, or other ERP systems to support scheduling, inventory control, resource planning, and operational reporting to leadership.
Assists with operational projects, compliance-related tasks, and process improvements that enhance workflow efficiency and reduce cost.
Completes assignments provided by VPs, Directors, Program Managers, and Project Managers that support production and operational execution.
Performs other duties as assigned.
Regular, reliable attendance is an essential function of this position.
Coordinates complex operational schedules and production-related activities across multiple programs; proactively resolves conflicts and anticipates next steps.
Serves as a trusted operational liaison for the EVP; handles sensitive manufacturing information with discretion and professionalism.
Leads or supports cross-functional operational meetings, production readiness reviews, and technical coordination sessions.
Identifies and implements improvements to documentation workflows, communication channels, and operational processes.
Partners closely with engineering, operations, manufacturing, and planning teams to understand technical conversations, interpret manufacturing requirements, and ensure accurate follow-through.
Utilizes ERP tools to enhance visibility into production status, inventory, resourcing, and operational performance.
Mentors administrative staff and guides manufacturing documentation, operational standards, and best practices.
Demonstrates strong problem-solving, judgment, and strategic thinking when supporting manufacturing and production leadership.

Benefits

discretionary bonus
401(k) matching
vacation
health benefits
additional pay for off-shifts
off-site work
access pay
Medical, Dental, and Vision insurance with employer contribution
Disability insurance, as well as Life/AD&D insurance
HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
401k with employer matching
Paid time off and paid holidays (including two floating holidays)
Education reimbursement program
Several shift options
Premium pay for off-shifts
Premium pay for security clearance if applicable