Managers Administrative II

Loch Harbour Group•San Diego, CA

4d•Onsite

About The Position

Loch Harbour Group is seeking a Managers Administrative II to provide high-level administrative and logistical support to our management team while helping run the day-to-day operational programs that keep the office moving. This role blends traditional executive support with program coordination, giving you ownership over scheduling, correspondence, records, and the logistics behind internal training and personnel initiatives. You will manage calendars, coordinate meetings and events, and maintain accurate personnel and training records, while also independently running the logistics for internal programs — from scheduling and rosters to communications and materials. You will work closely with Management, Human Resources, and Operations to make sure information flows smoothly, and nothing falls through the cracks. This role suits someone at a small company who wants to be trusted with real ownership over programs and processes, not just task lists. If you are organized, discreet with sensitive information, and comfortable managing multiple priorities in a fast-paced environment, we encourage you to apply.

Requirements

Active Secret Clearance required
3+ years of administrative, office management, or program coordination experience
Demonstrated experience managing calendars, correspondence, and logistics for management or executive-level staff
Experience coordinating training, HR, or operational programs, including scheduling and records management
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and SharePoint
Excellent written and verbal communication skills, with the ability to interact professionally with staff and leadership
Experience analyzing data and preparing clear, concise reports
Comfortable working with sensitive or confidential information and exercising discretion
Self-starter with a positive, service-oriented attitude and the ability to thrive in a fast-paced environment

Nice To Haves

Active federal security clearance
Experience supporting a government or defense-related organization
Familiarity with Learning Management Systems (LMS) or HRIS platforms
HR-related certification (e.g., SHRM-CP) or human resources administration experience
Experience with onboarding/offboarding, benefits administration, or personnel record systems
Prior military or government administrative experience

Responsibilities

Manage complex calendars, scheduling, and correspondence for senior management, prioritizing and resolving conflicts independently
Serve as a point of contact for internal and external inquiries, providing exceptional support to staff, leadership, and outside partners
Draft, proofread, and manage email and written correspondence on behalf of management
Maintain organized, accurate records and files, including personnel and training documentation
Coordinate logistics for meetings, training, and events, including location, materials, presenters, and A/V setup
Monitor shared inboxes and distribution lists to ensure timely, professional responses
Handle sensitive and confidential information with discretion and sound judgment
Independently manage logistics for internal training and development programs, including scheduling, rosters, communications, and course materials
Track and update personnel and training records in coordination with Human Resources and department leads
Analyze administrative and program data, and prepare reports and summaries for management
Support onboarding and offboarding logistics for new and departing staff
Assist with day-to-day office operations, including supply management, room setup, and vendor coordination
Support process improvement initiatives aimed at increasing administrative and operational efficiency
Maintain reusable administrative content and templates for internal use