Manager, Third Party Administration

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

1d • Onsite

About The Position

Manages staff and engages in the multi-disciplined and complex work associated with those utility construction activities/projects involving public agencies, public/private utilities, and other third parties; provides an interface between Metro's contractors and third parties; and provides forecast reports and budget controls for all third parties to help keep construction projects within budget and on schedule.

Requirements

• Bachelor's degree in Engineering, Construction Project Management, or a related field
• Six years of relevant experience or three years of relevant supervisory-level experience performing third party administration work in the areas of construction and design coordination
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Knowledge of Principles and practices of Civil, Utility, Traffic Control, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulations
• Knowledge of State and federal regulations regarding railroad operations, including CPUC procedures and requirements
• Knowledge of Principles and practices of construction project management
• Knowledge of Principles and practices of contract administration, budgeting, and cost accounting
• Knowledge of Legal language used for agreements between agencies
• Knowledge of Real estate laws and practices regarding the acquisition and use of public and private properties
• Knowledge of Methods and practices of creating cooperative work relationships and representing third-party interests
• Knowledge of Modern management theory
• Skill in Managing construction activities performed by third parties
• Skill in Negotiating specific work details, schedules, and budgets for third party workplans and amongst multiple individuals
• Skill in Reading, understanding, and interpreting construction and engineering plans and drawings
• Skill in Creating and enforcing schedules
• Skill in Resolving conflicting work issues between third parties and contractors
• Skill in Project management
• Skill in Determining strategies to achieve goals and objectives
• Skill in Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Skill in Exercising sound judgment and creativity in making decisions
• Skill in Communicating effectively both orally and in writing to a wide range of technical, professional, and construction-oriented groups and individuals
• Skill in Utilizing financial information system (FIS)
• Skill in Supervising, training, and motivating assigned staff in the execution of planning, design, and construction
• Ability to Maintain scope of work in contract with third parties
• Ability to Forecast, develop, and negotiate scope and budget for third party activities
• Ability to Lead crisis mitigation through the application of analysis, experience, and team input
• Ability to Understand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreements
• Ability to Prepare reports on third party activities, identifying cost and schedule savings
• Ability to Represent Metro and speak before the public on technical, business, professional, and civic issues
• Ability to Compile, analyze, and interpret complex data, with the use of computer equipment
• Ability to Read, write, speak, and understand English

Nice To Haves

• Experience in managing, interacting and coordinating with external third party stakeholders and vendors
• Experience with managing and tracking schedules and budgets
• Experience with administrative tasks such as managing and tracking matrices, establishing meeting minutes and scheduling meetings

Responsibilities

• Leads Metro's Third Party Coordination efforts with various government agencies and utilities; ensures cooperation between the various parties
• Coordinates the preparation of engineering plans, drawings, specifications, procedures, and schedules necessary for design/build work for utility rearrangement and restoration
• Interacts with design and construction management consultants, other agencies, and utilities in order to bring early resolution of conflicts throughout the construction and design process
• Leads staff in advising Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetings
• Leads staff in the execution of close-out actions for completion of project contract activities, including the execution of proper certification for the release of work
• Provides 24 hour on-call status for response to emergency conditions involving utility services or use of public right-of-way at Metro projects and assists in developing claim strategies for minimizing damage assessment
• Analyzes data, specifications, and drawings, making necessary changes or recommendations where appropriate
• Reviews and approves all change notices involving agencies/utilities facilities, including betterments and cost recovery
• Coordinates the design/build as-built documents with third parties and makes necessary changes to promote agency and/or utility closeout and acceptance
• Works with the design/build contractor to present all as-built documents to third-party agencies and utilities, resolves discrepancies, and works toward final acceptance
• Reviews and approves third-party invoices
• Coordinates power locations and installations for design/build contracts regarding street and traffic signals with the appropriate power utility, Bureau of Street Lighting, and Department of Transportation
• Coordinates the preparation of plot maps and associated legal descriptions for the dedication of Metro property that is being turned over to a city or county for street dedications
• Coordinates the preparation of plot maps and legal descriptions for the vacation of existing city or county streets within the alignment of the projects; initiates the vacation application to the Bureau of Engineering, appears at city hearings, and finalizes the vacation requirements to validate the vacation
• Coordinates the preparation of all legal documents and third-party acceptance for third-party easements within Metro properties
• Supervises the scope definition for each third-party work effort and negotiates budget and schedule
• Supervises the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction
• Supervises staff in the establishment of long-range third-party goals, budgets, and schedules
• Supervises the acquisition of properties as directed by the Project Manager
• Manages the development of Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders by staff, including the identification of items for cost recovery, betterments, and credits
• Manages the Project Change Control Board Status Reports, noting cost recovery items
• Directs the production of reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting
• Oversees the initiation of audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime work
• Supervises the coordination of the production of permits for contractors' operations
• Coordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessment
• Leads staff in providing technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board action
• Directs staff in maintaining files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systems
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• May be required to perform other related job duties

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
• Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager