Manager, Strategic Operations and Initiatives

University of California, Irvine•Orange, CA

2d•Hybrid

About The Position

The Manager for Strategic Operations and Initiatives reports to the Director for Administrative Programs and oversees the management of a portfolio of strategic initiatives; and planning, and tracking efforts at the UCI Chao Family Comprehensive Cancer Center (CFCCC). This includes Cancer Center Support Grant (CCSG) Planning and Management, Strategic Planning Management, and Project Management. These mandatory components of the National Cancer Institute (NCI) P30 CCSG are vital to NCI’s continued designation to the CFCCC. The NCI designation has a vital reputational and financial impact for CFCCC, UCI and UCI Health. Adherence to the guidelines of the CCSG is mandatory and involves ongoing monitoring of the organization for structure, direction, and fiscal management. All decisions at the CFCCC are taken within the context of the CCSG requirements.

Requirements

Ability to establish and maintain effective working relationships across UCI and the Health System (e.g., with leadership, faculty, staff, and students).
Must demonstrate customer service skills appropriate to the job.
Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties.
Demonstrated skill to supervise, motivate, develop and effectively evaluate staff.
Thorough knowledge of organization or initiative processes, protocols and procedures. Knowledge of pertinent policies, procedures, principles, regulations and requirements of the University of California, State, Federal, and other external agencies.
Solid knowledge of / common organizational- or research-specific computer application programs (e.g., Microsoft Office, Adobe, etc).
Strong analytical / problem-solving skills. Strong ability to apply and implement creative solutions to complex problems.
Excellent written and verbal communication skills in English. Strong communication and interpersonal skills to communicate effectively with all levels of leadership, faculty and staff and influence others, both verbally and in writing.
Advanced program and project management skills.
Strong organizational and time management skills with ability to multi-task with demanding timeframes and maintain a work pace appropriate to the workload to meet deadlines.
Ability to use discretion and maintain all confidentiality.
Solid knowledge of applicable policy analysis techniques. Advanced ability to analyze, research, and synthesize large amounts of data to prepare with strong attention to detail, sound and relevant proposals and analytical reports.
A minimum of 7 years of progressively responsible experience in an academic research environment, medical center, or other non-profit setting.
Minimum of 5 years of experience with large multidisciplinary, multi-component research grants (e.g., Cancer Center Support Grant) required.
Minimum of 5 years of prior experience leading or supervising a team in a matrix environment required.
Must be able to provide proof of work authorization.

Nice To Haves

7 years experience in higher education is required, within the UC system is preferred.

Responsibilities

Lead logistics, planning, preparation, timely submission and reporting for CCSG, ensuring compliance with NIH guidelines.
Manage ongoing CCSG-related reporting requirements (e.g., annual progress report, External Advisory Board meeting, Internal Advisory Board meeting, etc.)
Coordinate across cancer center units to compile data and narratives that meet reporting standards.
Facilitate the development, execution, refinement and tracking of the CFCCC strategic plan.
Develop and maintain tools and processes to monitor progress, report metrics, and provide updates to leadership.
Lead implementation of a broad range of strategic initiatives, ensuring projects are completed on time, within scope, and aligned with organizational priorities.
Collaborate with stakeholders to define objectives, develop timelines, assign responsibilities, track progress and report on outcomes.