Manager, Sourcing and Vendor Management

Scout Clinical•, (Multiple States)

About The Position

Established in 1996 and rebranded to Scout in 2024, Scout built its foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, they expanded their services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel. Scout is recognized as a leader in their field for innovation in service, attention to detail, their stellar team members, and making the complex easier. The Manager of Sourcing and Vendor Management reports directly to the Senior Vice President, Compliance working within the overall corporate umbrella of Compliance. They oversee the end-to-end relationships with external suppliers, focusing on sourcing, contract negotiation, performance monitoring, and risk mitigation. They align vendor capabilities with company goals, optimize costs, and ensure quality standards. They are responsible for evaluating, monitoring, and managing suppliers based on sustainability and ethical standards. Key responsibilities include procurement, qualification, vendor onboarding, managing KPIs, compliance management, and strategic sourcing to improve efficiency.

Requirements

Bachelor's degree in Business Administration, Supply Chain Management, or a related field or equivalent experience
3+ years in procurement, purchasing, or vendor management
Exceptional communication and negotiation skills
Proficiency in Excel, PowerPoint, and procurement software to perform spend analysis
Understanding of contract law, supplier risk factors, and industry-specific compliance requirements
Prioritization and Time Management: Ability to prioritize tasks and manage time effectively to handle multiple procurement projects.

Nice To Haves

Experience in the clinical research space is a plus
Understanding of ESG Frameworks; knowledge of GRI, SASB, TCFD, or ISO 20400 standards a plus

Responsibilities

Researching and selecting vendors to meet procurement needs and overseeing the onboarding process
Reviewing and supporting Scout Legal with negotiating contracts, including terms of service, pricing, and Service Level Agreements (SLAs)
Screening and onboarding new suppliers using ESG questionnaires and assessments to ensure compliance with human rights, environmental laws, and labor practices
Tracking vendor KPIs to ensure compliance with company standards for quality, speed, and cost-effectiveness
Mitigating operational, financial, and compliance risks through proactive vendor management and contingency planning
Developing collaborative partnerships, conducting performance reviews, and managing vendor disputes
Analyzing spend data to identify cost-saving opportunities and ensuring competitive pricing
Collecting and analyzing supplier data on emissions (Scope 3) and other metrics for corporate sustainability disclosures and stakeholder reports
Conducting, completing, and filing vendor qualification documentation
Supporting Quality with vendor non-conformance or quality event investigation, reporting, and remediation
Creating custom vendor-related reports to support Board presentations or individual client requests
Participating in company SBTi planning and development
Completing all required initial and ongoing training within a reasonable or provided timeframe