Manager/Senior Manager, Fleet Acquisition & Upfitting
Inspiration Mobility Group
•$100,000 - $140,000•Hybrid
About The Position
This role serves as the primary vehicle acquisition and upfitting expert on the Procurement team, providing comprehensive fleet management support to optimize vehicle procurement, upfit design, and delivery operations. The position is responsible for managing the full vehicle lifecycle, from OEM ordering and factory coordination to upfit specification and vendor management, while delivering cost-effective solutions that balance operational requirements, budget constraints, and timeline demands. The role leverages expertise in upfit design, OEM incentive negotiation, out-of-stock sourcing, and vendor performance management to lead efficient fleet deployments with minimal downtime.
Requirements
- Deep expertise in upfit specifications, procurement methods, and a strong working knowledge of upfit facilities and vendor capabilities
- 5–7 years of experience in fleet operations and upfitting, ideally within an FMC or upfitting environment
- Self-starter who embeds into the business, anticipates team needs, and starts delivering before anyone asks
- Strong verbal and written communication skills, with experience collaborating across internal teams and external partners
- Ability to synthesize data into clear, well-structured memos, emails, and reports
- Adept at managing multiple projects simultaneously without losing sight of deadlines or details
- Exceptionally strong Excel and PowerPoint skills, with the ability to build clean reporting and present data in a compelling, easy-to-understand format
Nice To Haves
- Experience in fleet management, upfitting, automotive, transportation, leasing, or vehicle rental industries
- A Bachelor's degree in Business, Operations, or a related field
Responsibilities
- Leading collaboration with upfit vendors and internal departments to coordinate vehicle customization and equipment installations
- Managing quotes and POs for upfit services, ensuring specifications meet fleet standards and operational requirements
- Owning upfit timelines to minimize vehicle downtime and ensure timely fleet deployment
- Inspecting and documenting completed upfits for quality assurance and compliance with contract specifications
- Troubleshooting upfit issues and directing remediation or warranty claims with vendors
- Supporting direct vehicle order coordination with manufacturers, including managing specifications, delivery schedules, and order modifications
- Processing and tracking OEM purchase orders through the full procurement cycle, from requisition through delivery
- Collaborating with OEM representatives to help resolve delivery delays, defects, and warranty issues
- Maintaining accurate records of OEM orders and ensuring alignment with fleet requirements and budget constraints
- Assisting with order expediting when needed to meet operational timelines and fleet deployment schedules
- Leading inventory procurement for fleet vehicles and components, balancing cost optimization with availability and lead time requirements
- Developing and maintaining relationships with multiple suppliers to ensure competitive pricing and favorable terms
- Directing logistics for vehicle delivery, including freight carriers, specialized transport, and inbound logistics coordination
- Tracking shipments and managing delivery schedules to optimize fleet receiving and storage capacity
- Coordinating with logistics partners to ensure vehicles arrive safely and on schedule
- Leading transportation cost management through carrier negotiation and freight optimization
- Serving as primary point of contact for fleet transportation issues, resolving delays and addressing logistics concerns
- Maintaining accurate and up-to-date fleet data across procurement, upfit, and delivery tracking systems
- Analyzing fleet data to identify trends, inefficiencies, and opportunities for cost or process improvement
- Developing and maintaining standard operating procedures (SOPs) and process documentation for acquisition and upfitting workflows
- Supporting continuous improvement initiatives by identifying gaps in current processes and recommending solutions
- Generating regular reports and dashboards to provide visibility into fleet performance, vendor metrics, and procurement status
Benefits
- Annual bonus eligible
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Manager
