Manager, Payroll and Benefits
About The Position
The Canadian Mental Health Association – Toronto is seeking a Manager, Payroll to join our Finance team. Reporting to the Chief Finance Officer, this position leads and develops the accounting team, ensuring smooth day‑to‑day operations and the delivery of timely, accurate financial reporting. The Senior Manager, Finance will also champion process improvements and strengthen financial systems as the organization continues to grow and evolve. Reporting to the Chief Finance Officer, this position The Manager of Payroll & Benefits is primarily responsible for processing CMHA payroll and maintain the HRIS (ADP WorkforceNow).
Requirements
- Minimum Undergraduate Degree in Accounting/Finance or an equivalent.
- Certified Payroll Manager (CPM) or Payroll Compliance Practitioner (PCP) certified.
- Minimum three (3) years of intermediate accounting experience with responsibilities of full-cycle payroll
- Experience with an HRIS payroll system, preferably ADP WorkforceNow
- Strong analytical and problem‑solving abilities
- Ability to adapt, be flexible and take initiative
- Able to work independently as well as part of a team
- Excellent organizational, problem-solving, and consensus building skills and ability to handle multiple responsibilities and assign priorities
- Strong interpersonal and communication skills
- Excellent proficiency in Microsoft Office
Nice To Haves
- Personal experience with mental health challenges, whether firsthand or through a loved one, is considered an asset.
Responsibilities
- Prepares all payrolls, salary increases, retroactive pay, direct deposit payments, and employees’ statements of earnings and deductions.
- Verifies that all monthly and hourly rate employees are included on the payroll and notifies the People & Culture Director of any exceptions.
- Computes gross pay and other deductions.
- Records approved position and personnel documents.
- Maintains and updates records of various types of transactions, such as employee withholding taxes (Income Tax, EI, and CPP), Registered Pension Plan contributions (RPP), Registered Retirement Savings Plan (RRSP), Canada Savings Bond (CSB), and group insurance benefits deductions.
- Responsible for the reconciliation of withholding taxes (Income Tax, EI, and CPP), group insurance benefits, Workers’ Safety and Insurance (WSIB) and employer’s health tax (EHT).
- Responsible for the reconciliation of T4 (Statement of Remuneration Paid)
- Updates and maintains confidential filing systems.
- Consult and coordinate with People & Culture as needed in an effective and efficient manner.
- Perform related duties and responsibilities as required.
- Perform general ledger accounts analysis.
- Bank statement reconciliation as overseen by the Accounting Manager.
- Maintain payroll registers and other financial records.
- Enter journal entries to the financial systems.
- Assist in month-end closing.
- Assist in preparation of year-end working papers.
Benefits
- Health Care of Ontario Pension Plan (HOOPP), a predictable, secure monthly income upon retirement
- Work with like-minded, passionate individuals and make an impact on mental health service delivery
- Build genuine and authentic connections, with colleagues and clients, with the goal of making a difference
- flexibility in work schedules
- emphasis on work-life balance
- organization's commitment to continuous learning through training and development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
