Manager of Trust Commercial Real Estate & Unique Assets

Northwest Trustee & Management Services LLC•Lake Oswego, OR

11h

About The Position

The Manager of Trust Commercial Real Estate & Unique Assets administers and oversees non-traditional assets held in trust accounts, supports valuation and risk monitoring, and provides fiduciary stewardship. Approximately 70% of the role focuses on commercial real estate and 30% on other unique and illiquid assets, such as private business interests, partnerships, loans, private investments, mineral interests, and intellectual property. This hands-on role requires strong organization, documentation, and analytical skills. The manager maintains accurate asset records, coordinates with internal and external professionals, monitors asset performance and risk, and ensures administration aligns with fiduciary standards and governing trust documents. The role is the primary coordination point for complex trust-owned assets and works with trustees, beneficiaries, attorneys, CPAs, appraisers, property managers, brokers, lenders, investment professionals, and other specialists to protect trust interests and support fiduciary decision-making.

Requirements

At least 5 years of substantive commercial real estate or unique asset experience.
Strong understanding of commercial real estate fundamentals and ability to apply disciplined oversight to privately held illiquid and alternative assets.
Experience reviewing property-level and entity-level financial statements, leases, ownership and loan documentation, valuations, and other due-diligence materials.
Experience working with attorneys, CPAs, trustees, appraisers, brokers, lenders, investment professionals, and asset or property managers.
Ability to organize and manage complex asset information, exercise sound professional judgment, maintain accurate documentation, analyze financial and operational information, and handle highly confidential matters with discretion.
Highly organized, detail-oriented, and accountable; proactive, curious, and committed to continuous improvement.
Collaborative and courteous in working with co-workers, clients, and vendors; adaptable and willing to learn new systems, tools, and methods.
Commitment to Northwest Trustee’s values of professionalism, compassion, integrity, and diligence.

Nice To Haves

Experience overseeing multiple commercial properties and working with third-party property managers and real estate professionals.
Bachelor’s degree in finance, accounting, business, real estate, or a related field.
Trust administration or family office experience.
Exposure to private investments, LLC or partnership administration, private lending, asset valuation, or other unique assets.
Knowledge of fiduciary accounting and taxation.
CCIM (Certified Commercial Investment Member) or CPM (Certified Property Manager).
CTFA, CFP, CPA, CFA, JD, LEED AP, or another relevant real estate, fiduciary, financial, or legal designation.

Responsibilities

Verify that assets are properly titled or assigned to the trust or trustee and maintain evidence of trustee authority to hold and administer each asset.
Review ownership and governing documents, identify missing title, valuation, tax, insurance, consent, or other supporting documentation, and escalate material gaps.
Monitor transfer restrictions, buy-sell provisions, liens, pledges, guarantees, and other ownership limitations; coordinate legal review when needed.
Maintain the Trust Unique Asset Register, asset files, ownership records, checklists, schedules, and supporting documentation; follow up on missing items and keep records current.
Track valuations, insurance, property taxes, leases, operating and capital requirements, capital calls, distributions, payments, maturities, filings, renewals, and material events, coordinating with internal teams and third parties as needed.
Reconcile asset records with trust accounting and maintain fair-market-value support, income and distribution information, debt and liability data, and capital commitments for trustee, tax, accounting, and annual-review needs.
Maintain comprehensive commercial property and ownership records and oversee third-party property managers, brokers, leasing agents, consultants, and other real estate professionals engaged for trust-owned properties.
Review and monitor commercial real estate operating performance, occupancy, budgets, cash flow, valuations, insurance coverage, property taxes, capital projects, environmental matters, and significant property events.
Maintain governing and ownership records for LLC and private company interests; track ownership, capital accounts and calls, distributions, voting rights, cap tables, financial reporting, and material changes.
Maintain loan files and track balances, payments, maturity, defaults, collateral, guaranties, modifications, assignments, security documents, mortgages or deeds of trust, and UCC filings where applicable.
Maintain ownership, valuation, and administrative records for other unique and alternative assets, including non-traded securities, private investments, mineral interests, and intellectual property; track applicable liquidity restrictions, capital calls, distributions, financial reporting, and material events.
Identify and monitor legal, financial, operational, liquidity, valuation, insurance, and concentration risks across assigned assets.
Escalate material issues, covenant breaches, significant asset events, litigation matters, and documentation deficiencies to trust leadership and appropriate advisors.
Ensure asset administration supports fiduciary obligations, trust objectives, and regulatory expectations.
Recommend corrective actions and process improvements to reduce risk and enhance oversight.
Keep asset records accurate and audit ready; track valuation, insurance, tax, and compliance requirements and complete them on time.
Provide trustees with reliable, organized information and effectively coordinate external professional relationships.